Executive Assistant

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult, and define the people we want to join us on our journey:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel
  
  

The role will be providing support to the MEA managing director.

You’ll Be Responsible For

• Providing extensive diary management with the ability to deal with potentially conflicting appointments and different time zones.
• Coordinating and facilitating specific meeting groups.
• Attending meetings and note-taking as required.
• Managing emails on behalf of the managing director.
• Managing, responding and liaising with stakeholders on behalf of individuals.
• Planning ahead, juggling multiple demands and minimizing conflicting pressures.
• Coordinating communications, including providing polite and professional assistance via phone, mail, email and visitors to our offices, with the ability to operate multiple communication platforms.
• Producing highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
• Administering customer relationship management activity.
• Overseeing and playing an active role in the management of project administration.
• Works collaboratively towards the common goal of net zero carbon transition and shares responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
  
  

You’ll Need To Have

• Experience working in the GCC region and must currently be based in the GCC.
• Able to articulate how to ensure quality and setting up management of inboxes.
• Have significant experience and has set up working routines in MS outlook
• Can build good relationships with global senior Assistants and stakeholders.
• Educated to degree level or equivalent standard of experience.
• Proven relevant experience in a similar role.
• Advanced use of IT tools including MS Office 365 suite and data analysis tools.
• Working experience on Oracle.
  
  

You’ll Also Have

• Comprehensive written, verbal communication and presentation skills.
  
  

Please note: Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications and may encounter age restrictions.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.