Cost Estimator
مفيد | MUFEED
Date: 1 week ago
City: Riyadh
Contract type: Full time
Main Purpose Of The Job
To prepare accurate and detailed cost estimates for event-related projects, ensuring competitive pricing, proper documentation, and alignment with technical and operational requirements. The Cost Estimator plays a key role in supporting pricing strategies, budgeting, and profitability analysis in fast-paced event environments.
Duties And Responsibilities
To prepare accurate and detailed cost estimates for event-related projects, ensuring competitive pricing, proper documentation, and alignment with technical and operational requirements. The Cost Estimator plays a key role in supporting pricing strategies, budgeting, and profitability analysis in fast-paced event environments.
Duties And Responsibilities
- Project Estimation & Pricing:
- Study project briefs, scope documents, and technical requirements to identify all cost components.
- Break down project needs detailed Bill of Quantities (BoQs) and estimate each component accurately.
- Prepare cost sheets and pricing models for both internal use and client-facing proposals.
- Account for logistics, regional variations, and operational complexity when estimating.
- Adjust estimates reflect market trends, seasonal demand, and last-minute changes.
- Vendor Coordination & Quotations:
- Source and obtain multiple competitive quotations per category (at least 2–3 per item).
- Ensure pricing reflects the specific region of execution (e.g., Riyadh, Jeddah, Dammam, Abha).
- Work closely with the procurement team to validate vendor prices and ensure feasibility.
- Maintain a reliable vendor map categorized by service, geography, and availability.
- Value Engineering & Optimization:
- Suggest cost-effective alternatives and technical adjustments to meet budget constraints.
- Identify unnecessary or overlapping items and recommend removal or consolidation.
- Propose scalable options for modular event setups to reduce cost impact.
- Database & Documentation Management:
- Maintain and regularly update a centralized cost database for standard items and services.
- Archive all estimates, quotes, and revisions systematically for traceability.
- Ensure proper naming, version control, and alignment with project codes.
- Support procurement in documenting approved rates and conditions from suppliers.
- Collaboration & Internal Coordination:
- Coordinate closely with project managers, operations teams, and designers to align estimates with real execution.
- Attend internal briefings and technical walkthroughs to fully understand project context.
- Provide estimation support during client negotiations or budget reviews.
- Participate in cost review meetings with the procurement and finance teams.
- Post-Event Analysis & Continuous Improvement:
- Compare estimated vs. actual costs after project completion and identify variances.
- Analyze reasons for over- or under-budget execution and recommend corrections for future.
- Refine estimation practices based on past project data and lessons learned.
- Bachelor’s degree in engineering, Business, Supply Chain, or related field.
- 3 – 4 years of experience in cost estimation, ideally within events, exhibitions.
- Proficiency in Microsoft Excel and cost modeling tools.
- Familiarity with ERP or project management software (e.g., Odoo, SAP, or equivalent).
- Strong attention to detail, analytical thinking, and documentation accuracy.
- Ability to handle pressure and meet tight proposal deadlines.
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