Administrative & Sales Assistant

We are seeking a proactive and organized Administrative & Sales Assistant to join our Franco-Saudi CRO team. You’ll support CEO operations and business development activities while collaborating daily with our Paris office team.

This is an ideal opportunity for recent graduates or early-career professionals with strong organizational skills who are eager to develop expertise in healthcare business operations, CRM management, and international client relations.

Administrative Support:

• Manage CEO calendar, scheduling, and meeting coordination
• Handle email correspondence and communications (primarily in English)
• Organize documentation, filing systems, and database management
• Support project coordination and follow-up with internal teams
• Coordinate with Paris office for seamless international operations

Sales & Business Development Support:

• Conduct prospect research and lead generation in pharma/biotech/medtech sectors
• Manage CRM pipeline and client relationship tracking (HubSpot/Salesforce)
• Prepare proposals, quotations, and client presentations
• Support client outreach campaigns and follow-up communications
• Coordinate event logistics and business development activities

Education & Experience:

• High school diploma or higher (Bachelor’s degree preferred)
• 0-2 years of experience in administrative support, sales support, or customer service
• Fresh graduates (2023-2025) encouraged to apply

Technical Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Comfortable with Google Workspace and cloud collaboration tools
• Video conferencing tools (Zoom, Teams, Google Meet)
• AI tools experience (ChatGPT, Claude) – highly valued
• CRM systems (HubSpot, Salesforce) – nice to have

Language:

• Fluent English (written and spoken) – MANDATORY for 90% of daily work

Legal requirement:

• Saudi national (required)

Beyond technical qualifications, we value:

• Fast learners who can quickly master new tools and processes
• Self-motivated individuals comfortable working independently with minimal supervision
• Strong organizational skills and attention to detail
• Excellent communication skills for international collaboration
• Proactive attitude – able to anticipate needs and take initiative
• Tech-savvy mindset – eager to leverage AI and automation tools
• Professional demeanor for client-facing communications

Professional Development:

• Comprehensive training in CRO industry and clinical research operations
• Exposure to international pharmaceutical partnerships
• Hands-on experience with modern business tools and CRM systems
• Skills development in sales support and business development
• Opportunity to grow with a fast-expanding company

Work Environment:

• 80-90% remote work with occasional office presence as needed
• Flexible schedule with results-oriented management
• International exposure – Collaboration with Paris team
• Collaborative culture with direct access to leadership
• Real responsibility and visible impact from day one
• Small team where your contributions matter

Compensation & Benefits:

• Competitive salary based on experience and qualifications
• Performance-based bonuses
• Professional development opportunities
• Career growth in expanding organization

Monitoring Force Gulf is a Franco-Saudi Clinical Research Organization with operations in Paris and Saudi Arabia. We specialize in helping international pharmaceutical, biotech, and medical device companies navigate SFDA regulatory pathways and conduct clinical trials in Saudi Arabia and the broader GCC market.

Our expertise bridges European regulatory standards with local Saudi requirements, supporting Vision 2030’s healthcare transformation goals.

• Employment type: Full-time
• Work location: Saudi Arabia (80-90% remote work)
• Expected start date: Immediate or within 1 month

1. Complete online application form with CV and supporting documents
2. Shortlisted candidates will be contacted for an interview

Monitoring Force Gulf is an equal opportunity employer. We particularly encourage applications from Saudi women and young professionals starting their careers in the healthcare sector.