Workplace Administration Manager, Saudi Arabia

Hungry, Humble, Honest, with Heart.

The Opportunity

Are you an experienced administrative operations and office management professional with a proactive approach, excellent communication skills, and a knack for building relationships? If so, you'll thrive in our dynamic Riyadh office where you’ll play a vital role in shaping a positive workplace culture while collaborating with a supportive team that values creativity and encourages personal and professional growth.

About The Team

The Workplace Services team at Nutanix is committed to fostering a productive and enjoyable work environment for our employees. The team values collaboration, open communication, and a supportive culture where team members often seek advice from each other. With a mission to enhance workplace efficiency and employee satisfaction, the team focuses on implementing effective office policies, organizing events, and maintaining a well-managed office space that aligns with the company’s goals.

In this role, you will report directly to the Director of Real Estate and Workplace Services, whose leadership style is grounded in support and collaboration. The Director actively encourages team members to bring forward challenges along with well-considered solutions, fostering a culture of openness and continuous improvement.

Your Role

Office & Facilities Management

• Oversee the day-to-day running of the office to ensure a productive and safe working environment.
• Manage office leases, maintenance contracts, and service providers (cleaning, security, utilities, etc.).
• Coordinate office moves, refurbishments, and workspace planning.
• Ensure health, safety, and environmental standards are met and maintained.
  
  

Administrative Operations

• Develop and implement efficient administrative systems, policies, and procedures.
• Manage administrative support staff and coordinate office-wide communication.
• Maintain company licenses, contracts, legal documents, and ensure timely renewals and compliance.
• Manage procurement, vendor relations, and service contracts.
  
  

Government Relations & Compliance

• Liaise with key government entities (Qiwa, GOSI, MISA, MoC, Muqeem, Mudad, Passports Office, etc.).
• Manage employee registration, contracts, and updates on platforms such as GOSI, Qiwa, and Muqeem.
• Coordinate issuance, renewal, and cancellation of visas, Iqamas, and work permits.
• Ensure the organization remains compliant with Saudi labor laws and local regulations.
  
  

HR Support

• Assist HR in onboarding and offboarding processes, including documentation and orientation.
• Maintain employee records and ensure accuracy on all government portals.
• Support payroll administration by ensuring timely updates on GOSI and Mudad.
• Assist in employee relations matters and ensure HR policies are communicated and followed.
  
  

What You Will Bring

• Bachelor’s degree in Business Administration, HR, or related field.
• 5+ years of experience in administration or facilities management in Saudi Arabia.
• Strong understanding of Saudi labor laws and regulatory requirements.
• Hands-on experience with platforms like Qiwa, GOSI, MISA, MoC, Muqeem, and Mudad.
• Proven ability to manage multiple priorities and deadlines.
• Fluent in Arabic and English (written and verbal).
• Excellent interpersonal and organizational skills.
• Experience working in a multinational or tech-driven environment is a huge plus.
• Strong problem-solving abilities and a proactive approach.
• Attention to detail with the ability to handle confidential information.
  
  

Work Arrangement

On Site: This role is based on-site, offering the opportunity to collaborate face-to-face with team members in a dynamic and engaging work environment. Being physically present allows for seamless teamwork and direct access to resources that support your success. Additional team-specific guidance and norms will be provided by your manager.