Tendering Manager | alfanar Electric

Lead and oversee the process of responding to requests for proposals (RFPs) and tenders. Managing a team responsible for preparing and submitting proposals, ensuring the quality and completeness of submissions, and coordinating with various internal stakeholders. Effectively manage the entire tender and proposal process, from initial assessment to submission, to maximize the company’s chances of winning contracts and projects. Enhancing the company’s competitiveness by continuously improving proposal quality and aligning responses with customer needs and company objectives.

Strategic Customer Engagement and Relationship Building:

• Present alfanar as a solution provider rather than a product supplier and effectively target customers with our full portfolio of products.
• Support the pre-sales process, product development, and pre-research scope to engage and build relationships with customers effectively.

Proposal and Tender Management:

• Manage and monitor all incoming inquiries/tenders to ensure completeness and accuracy of pricing and technical tender schedules.
• Plan, organize, lead, and administer proposal development activities.
• Analyze and evaluate customer Requests for Proposals.
• Plan tender milestones and monitor deadlines for timely approvals and submissions.
• Coordinate and follow up with proposal team members, resource allocation, and completeness.
• Verify and quality control cost and price calculation tools.
• Lead proposal review and approval routines.
• Analyze and coordinate answers to customer questions and participate in negotiations.
• Responsible for producing winning proposals according to customer requirements.
• Lead negotiations during the bidding stage to secure the best offers from suppliers.
• Develop tender tools and maintain a database to ensure accurate outcomes of the tendering process.

Cross-Functional Collaboration:

• Control project budget and delivery by coordinating with all related functions.
• Extend the company's portfolio in coordination with marketing product managers and factories.
• Support the marketing team to enhance marketing tools.
• Enhance the technical competencies for the Tender Team, Customer, Sales, Marketing team, etc.

Knowledge Management:

• Maintain a Lessons Learned database from existing projects.

HR Proficiency:

• Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

Responsibility:

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them
• Ability to take necessary and proper timely decisions.

Delivery:

• Deliver the required results in timely manner with required quality and cost.
• Making a Tangible Difference:
• Must make a tangible difference to his area of operation. and exceed business expectations.

Business Planning and Performance:

• Able to transform the corporate goals into business plans.
• Able to Plan, follow-up and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.

Organizational Development:

• Develop the organizational structure according to the current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements:

• Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
• Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
• Promote the automated systems and using them fully, to spread its culture.

Quality:

• Quality is considered as alfanar’s prime competitive advantage as such, managers are expected to act accordingly.

Adaptation:

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety and Environment:

• Ensure a safe, secure, and legal work environment as per the standard regulations.

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com