Senior Coordinator, Business Administration (845)

• Job Purpose:
  
  

Support the Internal Audit function in executing its operational, administrative, and coordination activities. The role assists in managing documentation, scheduling, reporting, and communication processes to ensure the efficient delivery of audit plans, reports, and committee submissions. The Senior Coordinator acts as a central point of coordination within the department, ensuring smooth day-to-day operations and timely follow-up on audit activities, reporting requirements, and cross-functional correspondence.

• Job Specific Accountabilities:
  
  

Administrative Coordination

Coordinate the day-to-day administrative and logistical activities of the Internal Audit function, ensuring smooth departmental operations and compliance with internal procedures.

Schedule and organize meetings, workshops, and audit-related sessions, including logistics, material preparation, and minutes documentation.

Maintain the department’s calendar, documentation repositories, and correspondence records, ensuring proper version control and confidentiality of sensitive audit materials.

Audit Planning & Documentation Support

Assist in compiling and maintaining the annual audit plan and progress tracker, ensuring updates are accurately reflected and deadlines are met.

Support the preparation and formatting of internal audit reports, dashboards, and presentations for management and the Audit Committee.

Track the status of audit engagements and follow-up actions, coordinating with departments to collect supporting documents and evidence for review.

Data Management & Reporting

Maintain accurate records and databases for audit activities, findings, and recommendations, ensuring traceability and completeness of documentation.

Support the development of performance and compliance reports, collecting data inputs from audit teams and consolidating information for review by the Senior Director.

Monitor internal filing systems (digital and physical) in line with audit confidentiality standards and document retention policies.

Stakeholder Coordination

Act as a liaison between the Internal Audit department and other functions, ensuring timely responses to information requests and updates on audit progress.

Support the coordination of Audit Committee communications, including the submission of reports, scheduling of reviews, and follow-up on action items.

Ensure professional and confidential communication with internal and external stakeholders related to audit activities.

Continuous Improvement & Support

Support initiatives to improve the department’s operational effectiveness, including audit tracking systems, reporting automation, and archiving procedures.

Provide logistical and coordination support during special projects, investigations, or audits requested by senior leadership.