Public Relation Officer

JOB TITLE: Public Relation Officer

REPORTING TO: Country Lead KSA

LOCATION: KSA

ADDITIONAL INFO: Working from KSA Office; Expected to travel to different official offices around KSA

PURPOSE OF POSITION

Responsible for coordinating and liaising between the company and Government organisations / authorities and provide a key inter-face between the two.

Provide quick, efficient, and reliable services for all Government related jobs such as Employment Permits, Entry Visas, Medical Examinations, miscellaneous jobs related to Immigration, Ministry of Labour & Consulates and Business Licences to the company, adhering to the regular amendments in rules and regulations within very short notices.

Respond effectively to the demands of the Businesses, employees, and their families to assist them on all government related services.

KEY RESPONSIBILITIES

Legislative compliance

• Responsible for ensuring all Company Licenses are up to date
• Ensuring smooth, compliance, and efficient interactions with official organisations as well as any other semi-government institution.
  
  

Government liaison

• Managing the labour and immigration directly with government offices and management on various legal issues.
• Maintaining good relationship with government departments and agencies.
  
  

Employee’s support

• Preparing and processing the paperwork and relevant applications for acquiring new visas and work permits for employees and their families.
• Cancellations of Visa’s and work permits for existing employees. (Both in English and in Arabic)
• Support expat employees with househunting, transportation and children schooling.
• Assisting HR management in employee relation issues.
  
  

General Administration

• Keeping track of all the employee legal documents and ensuring all administrative duties are kept up to date and legally compliant.
• Producing relevant reports as and when required.
• Assisting in any other day to day office administration.
  
  

DELEGATION OF AUTHORITY

As per Board-approved DOA and as necessary for functions outside the DOA.

As delegated by the Country Lead, when necessary.

POSITION RELATIONSHIPS

Internal

• All Business Unit Heads
• Line Managers
• HR Department
• Finance Department
• Employees
  
  

External

• Government Authorities
• Labour Consultants
• Industry associations
• Any other service provider
  
  

MEASURES OF PERFORMANCE

Leading Indicators

• Licenses established & Renewed
• OTD of Visas & Work Permits.
  
  

Lagging Indicators

• Good relationships with government Authorities
  
  

PERSONAL QUALIFICATIONS & EXPERIENCE

Education/Achievements

Required

• Business bachelor’s Degree
  
  

Preferred

• Post-graduate qualification including public relation
  
  

Experience/Knowledge

Required

• 5 years’ experience in similar job with strong experience with govt. organizations and embassies
• Ability to interpret legislation
• Arranging Business / Commercial License registration and renewals
• Experience in Office Suite
• Dealing with Ministry of Labour / Immigration and other Government Bodies
• Experience in obtaining Visa Quota
• Proficiency in written and spoken English and Arabic.
  
  

Preferred

• Advanced Word and Excel skills
• Technologically inclined
• Expertise in entity establishment
• Understanding of French.
  
  

Specific Skills

Required

• Analytical and problem-solving skills
• Strong networking and interpersonal skills
• Good negotiation skills
• Attention to detail
• Personal Organisation and time management
  
  

Personal attributes

Required

• Presentable
• Professional
  
  

ROLE SPECIFIC COMPETENCIES & BEHAVIOURS

Customer Driven

• Gains insight into customer needs.
• Identifies opportunities that benefit the customer.
• Builds and delivers solution that meet customer expectation.
• Establishes and maintains effective customer relationships.
  
  

Collaborative

• Works cooperatively with others across the organization to achieve shared objectives.
• Represents own interest while being fair to others and their areas.
• Partners with others to get work done.
• Credits others for their contributions and accomplishments.
• Gains trust and support of others.
  
  

Inclusive

• Seeks to understand different perspectives and cultures.
• Contributes to a work climate where differences are valued and supported.
• Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
• Is sensitive to cultural norms, expectations, and ways or communicating.
  
  

Accountable

• Follows through on commitments and makes sure others do the same.
• Acts with a clear sense of ownership.
• Takes personal responsibility for decisions, actions and failures.
• Establishes clear responsibilities and processes for monitoring work and measuring results.
• Designs feedback loops into work.
  
  

Champions VBS

• Identifies and creates the processes necessary to get work done.
• Separates and combines activities into efficient workflow.
• Seeks ways to improve processes, from small tweaks to complete reengineering.
• Is a simplifier, focused on cutting through complexity.
• Prioritizes to the critical few – focuses on what matters most.
  
  

Self-Aware

• Reflects on activities and impact on others.
• Proactively seeks feedback about shortcomings.
• Admits mistakes and gains insight from experiences.
• Knows strengths, weaknesses, opportunities, and limits.
  
  

Pioneering

• Comes up with useful ideas that are new, better, or unique.
• Introduces new ways of looking at problems.
• Can take a creative idea and put it into practice.
• Encourages diverse thinking to promote and nurture innovation.
• Anticipates and adopts innovative digital and technology applications.
  
  

Agile

• Learns quickly when facing new situations.
• Experiments to find new solutions.
• Takes on the challenge of unfamiliar tasks.
• Extracts lessons learned from failure and mistakes.
• Bounces back from setbacks and failure.
  
  

WHO IS GILBARCO VEEDER-ROOT

Gilbarco Veeder-Root, a Vontier company, is the worldwide technology leader for retail and commercial fueling operations, offering the broadest range of integrated solutions from the forecourt to the convenience store and head office. For over 150 years, Gilbarco has earned the trust of its customers by providing long-term partnership, uncompromising support, and proven reliability. Major product lines include fuel dispensers, tank gauges and fleet management systems.

WHO IS VONTIER

Vontier (NYSE: VNT) is a global industrial technology company uniting productivity, automation and multi-energy technologies to meet the needs of a rapidly evolving, more connected mobility ecosystem. Leveraging leading market positions, decades of domain expertise and unparalleled portfolio breadth, Vontier enables the way the world moves – delivering smart, safe and sustainable solutions to our customers and the planet. Vontier has a culture of continuous improvement and innovation built upon the foundation of the Vontier Business System and embraced by colleagues worldwide. Additional information about Vontier is available on the Company’s website at www.vontier.com.

At Vontier, we empower you to steer your career in the direction of success with a dynamic, innovative, and inclusive environment.

Our commitment to personal growth, work-life balance, and collaboration fuels a culture where your contributions drive meaningful change. We provide the roadmap for continuous learning, allowing creativity to flourish and ideas to accelerate into impactful solutions that contribute to a sustainable future.

Join our community of passionate people who work together to navigate challenges and seize opportunities. At Vontier, you are not on this journey alone-we are dedicated to equipping you with the tools and support needed to fuel your innovation, lead with impact, and thrive both personally and professionally.

Together, let’s enable the way the world moves!