Project Coordinator

Position: Project Coordinator

Manage multiple construction projects from start, to construction administration, to project close to ensure successful client turnover. Communicate all elements of the construction process to owner and provide clear and consistent updates. Proactive management of project team, subcontractors, and all vendors is required.

Apply at https://forms.office.com/r/JYbGeWGwnr

Roles & responsibilities 

• Define project scope, objectives, and design elements collaboratively with stakeholders. 
• Develop detailed project plans, including timelines, tasks, resources, and budgets. 
• Coordinate cross-functional project teams and assign responsibilities to team members. 
• Monitor project progress, track milestones, and ensure adherence to project schedules. 
• Manage project risks and develop mitigation strategies to ensure project continuity. 
• Ensure compliance with contractual agreements, regulatory standards, and industry best practices. 
• Provide constructive recommendations to architects, engineers, owners, and facilities management to address project issues and field conditions. 
• Collaborate with relevant departments to align projects with organizational goals. 
• Lead and oversee all project activities, ensuring alignment with objectives and successful execution. 
• Develop, manage, and maintain project budgets, ensuring cost control and alignment with budgetary constraints. 
• Track expenses and ensure timely review and submission of all Potential Change Orders (PCOs). 
• Complete monthly revenue and cash flow projections on all projects. 
• Work with finance to initiate the payment process and follow up to ensure timely payments. 
• Lead the management and development of a high-performance team through supervision, training, and mentoring. 
• Delegate responsibilities to assigned staff to enable efficient project execution. 
• Provide direction, guidance, and support to project team members, ensuring alignment with project goals. 
• Lead project meetings, facilitate discussions, and resolve conflicts within the team. 
• Support and enhance relationships with owners, architects, subcontractors, and vendors. 
• Foster effective collaboration with construction contractors, stakeholders, and team members for seamless project execution. 
• Communicate project status, updates, risks, and achievements to relevant stakeholders. 
• Ensure client satisfaction and manage client expectations throughout the project lifecycle. 
• Ensure quality standards are met by reviewing deliverables and contractor documents and implementing quality assurance processes. 
• Conduct regular site inspections to verify adherence to design plans and quality standards. 
• Work with all field personnel to enforce safety protocols and promote a safe work environment. 
• Record and maintain accurate project documentation and reports, including plans, status updates, testing, contracts, payments, budgets, and construction records. 
• Lead the preparation of Request for Proposals (RFPs) and assess proposals from contractors for technical capabilities, quality assurance, and cost-effectiveness. 
• Keep business leadership informed on project progress, budgets, and risks through regularly scheduled review meetings. 
• Identify and resolve conflicts, challenges, and technical issues that may affect project delivery. 
• Manage and communicate approved design changes, assessing their impacts on cost and schedule. 
• Contribute to the development of project management templates, tools, policies, best practices, SOPs, and templates. 

Qualifications

• Bachelor’s degree or higher in Engineering, architecture or construction management, (Civil, electrical or Mechanical engineering) or a related field. 
• Professional certifications such as Project Management Professional (PMP) or Certified Construction Manager (CCM) are highly desirable. 
• Safety certification is an asset 
• 7-10 years or more experience in construction project management of which at least 3 years in KSA 
• Demonstrated proficiency in these areas: estimating, scheduling, budgeting/cost control, field supervision for all trades, project and financial reporting. 
• Sufficient knowledge of real estate development processes, including feasibility studies, entitlements, design, construction, and project closeout. 
• Exceptional leadership, communication, and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders. 
• Advanced skills in project management tools (e.g. MS Projects, Primavera, etc.) 
• Proven ability to manage multiple projects simultaneously. 
• Problem-solving and conflict-resolution skills. 
• Fluency in written and spoken English is a must. Proficiency in Spoken Arabic is required 
• Transferable iqama preferred. Non-resident candidates are encouraged to apply.