Project Assistant

Job Title: SEK - Project Assistant

Reference: 439905930

Assignment Period :15/10/2024 - 31/12/2026

Project: AMIRAL P02&03 4398&4399 KSA

Job Location: Jubail, Eastern Province, SA

Working Schedule: 6 working days & 1 days of rest. 10Hrs of work per day.

Job summary/Role description

TM and TM Arabia Limited have been awarded two lump-sum turn-key EPC contracts related to a petrochemical expansion at the SATORP Refinery (a JV composed of Saudi Aramco and Total Energies), in Jubail, Kingdom of Saudi Arabia.

The overall value of the contracts is approximately USD 2 billion. The contracts relate to the execution of two packages of the complex, namely the “Derivatives Units” package - which includes a butadiene extraction unit, an olefin extraction unit, a methyl tert-butyl ether unit, a butadiene selective hydrogenation unit, a 2nd stage pygas hydrogenation unit and benzene & toluene extraction unit - and the “High Density Polyethylene (HDPE) & Logistic Area” package, which includes two polyethylene units and the relevant product logistic facilities.

The project’s scope of work entails complete engineering services, equipment and material supply, construction activities, pre-commissioning, and commissioning.

The Project Assistant /Secretary reports to the Site Manager and performs all necessary assistance activities to the project and site team.

Duties and responsibilities

• Full administrative support.
• Archiving documents and keeping the protocol of communication.
• Internal reporting.
• Registration of internal orders related to site activities.
• Make daily reports and various logs on related to site manager.
• Draft letters to Subcontract and Owner on construction related issues in English and Arab Language.
• Attend the weekly meetings and take the notes and prepare the Minutes of meeting.
• Accompany the Site Manger on the weekly safety inspection at site.
• Participate in the making of the weekly/monthly Site Reports and the uploading the reports onto company FTA server.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering screening and forwarding incoming phone calls.
• Receiving and sorting daily mail.
• Management of visitor diary, update calendars, schedule meetings and appointments.
• Receive, sort, and distribute daily mail/deliveries.
• Performing various administrative tasks.
• These actions may include archiving documents, contracts, acts and other official statements of various government agencies, creating and sending memos to ensure internal and external communication and distribution of documents.

PERSON SPECIFICATION

Knowledge & Qualifications

• University Degree or Diploma in Administration or relevant field

Experience

• Relevant experience in a similar role.
• Experience in work on construction projects for 3 - 5 years as minimum.

Skills and Abilities

• Proficient in MS Office suite.
• Knowledge of ACONEX
• Excellent IT and analytical skills.
• Attention to detail, excellent communications skills.
• Fluent English.
• Arabic language will be an advantage.
• Strong interpersonal, team-oriented skills, self-motivation, and direction, with strong bias toward timely performance and problem resolution.

Special Requirements and Comments

Only spontaneous candidates will be considered for this role.