Personal Assistant to Managing Director (Saudi Nationality)

Company Description

Sofitel Riyadh Hotel & Convention Center: A Symphony of French Elegance and Saudi Arabian Warmth

The Sofitel Riyadh is dedicated to providing a five-star experience characterized by luxury, elegance, and impeccable service. The hotel's commitment to personalized attention ensures that each guest's stay is not just comfortable but memorable. Blending urban sophistication with refined opulence, the Sofitel Riyadh creates an atmosphere where every detail is thoughtfully curated to offer a unique and unforgettable experience.

By joining us, you will become a Heartist, because hospitality is, first and foremost, a work of heart.

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet.

Hospitality is a work of heart,

Join us and become a Heartist.

Job Description

The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the Managing Director in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the MD and various stakeholders.

• Manage sensitive information with discretion and integrity.
• Acting as the first point of contact for the Executive Office.
• Managing Director's calendar management
• Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents
• Managing correspondence, including negative reviews directed to the MD
• Preparing and processing MD’s monthly expenses, travel expenses, insurance reimbursement claims, MD’s Travel arrangements
• Reviewing and proofreading contracts, capex files and any other documents for accuracy before the Managing Director review
• Keeping all ExComs/ departments on task to meet deadlines
• Preparing the monthly business review presentation and minute taking
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Maintain organized filing systems, both physical and digital.
• Prepare reports for the MD.
• Managing stationery inventory (Future log).
  
  

Qualifications

Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred.

• Saudi National.
• Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
• Proficiency in both English & Arabic is required; additional languages are considered an assest.
• Experience in supporting senior management is an advantage.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Problem-solving and critical thinking skills.
• High level of integrity and confidentiality.
• Adaptability to changing environments and priorities.