MARINE ASSISTANT - M&O - SAUDI ARABIA

Functional Competencies:

Planner

• Capturing client request and first level analysis;
• Requesting additional information from client;
• Replying directly to client for basic process related / technical queries;
• Proposing a first assessment of the time required for a survey;
• Coordination with other Survey Centers (CS) and Connecting Districts (CD);
• Confirmation of the job to clients;
• Coordinate with other Admin teams (e.g., weekly T&E check, invoicing) to ensure efficiency of the end-to-end process;
• Prepare team timekeeping to be sent to HR;
• Filling of MyChronos Planning and follow up of MyChronos T&E.
• Monitor of connected fleet in terms of due dates, window dates and act, accordingly, communicating with Operations and Quality Manager.
• Contact client to inform the need for upcoming survey to maintain Class.

Assistant

• Follow up of Surveyors agenda in daily basis;
• Training log monitoring (BST, Confined Spaces, HUET);
• Monitoring of Health annual exam;
• Provide and control port facility entry for Surveyors;
• Control of department Stamps;
• Register and control of validity of PPE, including Multigas Meter and Safety Harness;
• Travel planning and logistic arrangement with Client / Agent;
• Travel risk assessment preparation;
• Organization of files;
• Conference of documents;
• International telephone service;
• Reception of clients;
• Planning and organization of events;
• Monitoring and preparation of meetings;
• General Assistance to the Department, including other areas, as needed;

Requirements

• Computer skills (Word, Excel, Powerpoint, internet, etc) and software used by BV.
• Written and Spoken Fluency in Portuguese and English (French and Spanish are a plus);
• Assertive and efficient communication;
• Assist in the development of the organization;