Manager, Boards & Committees (917)

Job Purpose

Responsible for managing the daily administrative and operational activities of SOPC’s Boards and Committees. This role ensures that meetings are well-organized, governance procedures are applied correctly, and all decisions are documented and followed up effectively. The Manager acts as a key coordination point between the Secretary General & CEO’s Office, Board and Committee members, and internal departments, supporting clear communication, smooth workflows, and alignment with SOPC’s governance requirements.

Job Specific Accountabilities

Board and Committee Operations

• Manage the full coordination of SOPC’s Board and Committee meetings, including scheduling, preparation of materials, and ensuring smooth meeting execution.
• Prepare and share meeting agendas, supporting documents, and follow-up materials to help members stay informed and aligned with SOPC priorities.
• Maintain an updated governance calendar and ensure all Board and Committee activities are planned and executed on time.
  
  

Governance and Compliance

• Ensure Board and Committee activities follow SOPC’s governance policies, procedures, and regulatory requirements.
• Apply SOPC’s governance standards during meetings and support consistency in documentation and processes.
• Provide basic guidance to members on governance procedures and help ensure adherence to required protocols.
  
  

Documentation and Record Management

• Oversee the preparation of accurate meeting minutes, resolutions, and action item logs, ensuring all records are clear and well-organized.
• Maintain a structured filing and knowledge management system to store documents securely and support audit readiness.
• Handle sensitive information with confidentiality and professionalism.
  
  

Stakeholder Coordination

• Act as a key point of contact between the Secretary General & CEO’s Office, Board and Committee members, and internal departments.
• Support effective communication and collaboration by providing timely information and responding to stakeholder needs.
• Build positive working relationships with members to encourage engagement and ensure meeting requirements are met.
  
  

Action Item Tracking

• Track and follow up on action items and decisions from Board and Committee meetings to ensure timely implementation.
• Coordinate with relevant departments to gather updates and monitor progress on assigned tasks.
• Prepare status updates for leadership, highlighting any risks, delays, or support needed.
  
  

Reporting and Alignment

• Prepare regular reports summarizing meeting activities, outcomes, and progress on action items for the Secretary General & CEO’s Office.
• Support the alignment of Board and Committee discussions with broader organizational plans by ensuring clear documentation and sharing insights with relevant stakeholders.
• Assist in identifying opportunities to improve governance processes and meeting effectiveness.
  
  

Our Commitment

At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.