Executive Secretary

POSITION DETAILS

1.1. Position: Executive Secretary
1.2. Location: Riyadh Head office

2. MINIMUM REQUIRED QUALIFICATIONS
2.1. Specialty:
Expertise in providing administrative support to executives and managing office functions.
2.2. Education Degree:
Bachelor's degree in Business Administration or a related field.

2.3. Experience:
Minimum of 3 years in a similar role.

3. RESPONSIBILITIES / AUTHORITIES / ACCOUNTABILITIES

3.1. Primary Functions:

• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Attend meetings and take accurate minutes.
• Receive and screen phone calls, redirecting them as necessary.
• Handle and prioritize all correspondence (emails, letters, packages, etc.).
• Arrange travel for executives.
• Manage confidential documents to ensure their security.
• Prepare invoices or financial statements and assist with bookkeeping tasks.
• Monitor office supplies and negotiate with suppliers for cost-effective orders.
• Maintain organized electronic and paper records for easy accessibility.
• Conduct research and prepare presentations or reports as assigned.

3.2. Authorities:
As per company policies.

3.3. Technical Expertise:

Proficient in Microsoft Office Suite.
Familiarity with basic research methods and reporting techniques.

4. REQUIREMENTS AND SKILLS

• Proven experience as an executive secretary.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.