Executive Admin Assistant

Overview

We Are PepsiCo

PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes LAY’S , DORITOS , CHEETOS , GATORADE , PEPSI , QUAKER and more. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.

Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep+). pep+ is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people.

Our employees drive our culture. No two days are the same; we are dynamic and full of passionate teams that embrace new ideas through our collaborative spirit. At PepsiCo, we know that our company can only succeed when our associates and the society we serve flourishes. We are committed to fostering a diverse workforce by creating a collaborative, equitable and inclusive space where everyone, regardless of what we look like, where we come from or who we love, has a voice. At PepsiCo we create a Space to be y( )u.

“We are an equal opportunity employer and comply with the with the global human rights policies and equality laws in the countries we operate in, we value diversity at our company; it is an essential part of our success. We do not discriminate on the basis of age, pregnancy or marital/civil partnerships, religion or belief, gender, disability and we are Mowaamah -GOLD certified in Saudi.”

Learn more about our culture and life at PepsiCo: https://stories.pepsicojobs.com/

Job Overview:

To organize and coordinate Function activities and manage office administration and procedures, to ensure organizational effectiveness & efficiency. Core purpose is to develop intra-office communication protocols, applying administrative procedures, Moreover, manage data collection and arrange weekly/monthly connect with MOM as well as manage and organize business visits and travel booking and claims for the FH and LT.

Responsibilities

• Schedule meetings & taking minutes including the procurement of food & supplies for meetings & employees’ events.
• Prepare Function activities and reports for review and analysis data by Function Head and LT on a daily, a weekly and a monthly basis.
• Arrange all business visitors to management office include meeting room booking and arrange hotel booking as well as business lunch and dinner.
• Operate as petty cash custodian, book registry keeper. To order reconciliation, issue expense reports and request reimbursement of petty cash fund for RUH Plant.
• Support office management and administration - sort mail - open, sort & distribute incoming correspondence. File and retrieve PepsiCo documents & reports.
• Assists with taking and shipping orders, corresponding from the management team.
• Maintain management team attendance and vacation tracking records including time sheets.
• Ability to create and manage PR in SAP and My Buy.
• Arrange hotel and transportation for the Pepsico sector and global team, direct managers and peers
  
  

Qualifications

• Bachelor or Diploma in Business
• Proficiency with Office Ms.
• Knowledge in SAP system
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Knowledge of accounting, data and administrative management practices and procedures.