Engineering Secretary

Job Title: Executive Assistant / Engineering Secretary

Location: Riyadh / Dammam

Salary: Up to SAR 5,000

Job Code: 008/001/119

Industry: Manufacturing

Job Brief:

We are seeking a highly organized and proactive Executive Assistant / Engineering Secretary to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will manage executive schedules, coordinate communication, handle confidential information, and assist in project coordination to ensure smooth day-to-day operations.

Job Responsibilities:

• Manage executives’ calendars, appointments, and travel arrangements (domestic and international).
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as the primary point of contact between senior management, internal teams, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Maintain an efficient document management and filing system for easy retrieval of information.
• Support special projects, conduct research, and manage ad-hoc tasks as required.
• Anticipate the needs of executives to ensure the timely completion of key tasks and deliverables.

Job Requirements:

• Bachelor’s degree in Engineering is required.
• 3–5 years of experience as an Executive Assistant / Engineering Secretary or in a similar senior administrative role.
• Excellent written and verbal communication skills in English (Arabic language skills are an advantage).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Professional demeanor, proactive attitude, and strong attention to detail.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Flexibility to work in either Riyadh or Dammam.