Document Controller

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Job Description

Job Posting

Parsons is looking for a talented and highly competent Document Controller to join our team!

Under minimal supervision, the Document Controller performs a variety of document control functions. Plans, organizes, and implements systems for efficient document processing of all communications, supplier documents, design documents, construction documents or other internal or external documents. Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

What You'll Be Doing

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications. Initiates and replies to routine correspondence related to area of responsibility.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
  
  
  

What Required Skills You'll Bring

• Bachelor's degree or High school diploma (or equivalent), and typically 5+ years of related work experience with at least typically 3+ years in document controls (or an equivalent combination of formal education and work experience).
• Membership and/or certification in EMC (Enterprise Content Management) and/or ARMA (American Records Management Association) is preferred.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Assignments will require a working knowledge of Electronic Document Management Systems.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  
  
  

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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