Director, Boards & Committees (672)

Job Purpose

Responsible for managing the administrative and operational activities of SOPC’s Boards and Committees. This role ensures that meetings are well-organized, governance protocols are followed, and that decisions are documented and implemented effectively. The Senior Manager serves as a central point of coordination, fostering communication, adherence to SOPC’s regulatory frameworks, and alignment with strategic priorities.

Job Specific Accountabilities

Strategic Leadership of Board and Committee Operations

• Oversee the end-to-end scheduling, preparation, and facilitation of SOPC’s Boards and Committees meetings, ensuring seamless coordination and alignment with organizational priorities.
• Drive the preparation and dissemination of agendas, supporting materials, and reports that reflect strategic goals, enabling informed discussions and decisions.
• Establish and maintain a governance calendar, ensuring timely planning and execution of all board and committee activities.
  
  

Governance and Compliance

• Support adherence to SOPC’s governance protocols, ensuring that board and committee activities align with SOPC’s regulatory frameworks and strategic priorities.
• Implement SOPC’s governance policies and standards during all board and committee meetings, ensuring compliance with internal and external regulatory requirements.
• Advise board and committee members on SOPC’s governance frameworks, reinforcing best practices and adherence to organizational standards.
  
  

Documentation and Knowledge Management

• Lead the accurate documentation of board and committee minutes, resolutions, and action items, ensuring clarity, comprehensiveness, and accessibility for stakeholders.
• Implement and maintain an organized knowledge management system to securely store and manage records, enabling efficient retrieval and compliance with audit requirements.
• Ensure sensitive information is handled with the highest level of confidentiality, maintaining trust and organizational integrity.
  
  

Stakeholder Engagement and Coordination

• Serve as the primary liaison between the Secretary General & CEO’s Office, Boards, Committees, and internal/external stakeholders, ensuring seamless communication and collaboration.
• Proactively engage with board and committee members to foster strong relationships, encourage active participation, and align efforts with SOPC’s strategic priorities.
• Anticipate and address stakeholder needs by providing timely information, resources, and support to enable effective decision-making.
  
  

Action Item Monitoring and Implementation

• Monitor and follow up on action items and resolutions from board and committee meetings, ensuring decisions are implemented effectively and in a timely manner.
• Coordinate with relevant departments to support the implementation of board and committee decisions, tracking progress and providing updates as needed.
• Report on the status of action items to SOPC leadership, highlighting any challenges or delays and proposing solutions to ensure timely completion.
  
  

Strategic Reporting and Alignment

• Prepare and present detailed reports on board and committee activities, decisions, and outcomes to the Secretary General & CEO, emphasizing strategic impact and alignment with SOPC’s objectives.
• Ensure that board and committee discussions and decisions are effectively integrated into the organization’s broader strategic planning and execution processes.
• Analyze and report on governance trends, insights, and opportunities, providing actionable recommendations to strengthen SOPC’s governance model.