Contracts & Procurement Administrator

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When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description

Parsons is looking for an amazingly talented Contracts and Procurement Administrator to join our team! In this role you will get to deliver best in class Contracts and Procurement Admin services to the project.

What You'll Be Doing

• Contacts suppliers to ensure equipment and materials are delivered to job sites in support of construction schedules.
• Follows up on assigned purchase orders to ensure adherence to terms and conditions. Initiates action, as required, to resolve any supplier problems which might adversely affect project requirements and construction schedules. Collaborates with Buyers in the pre-award solicitation process.
• Prepares bidders lists, issues Request for Quotations, receives and analyzes bids, prepares bid analysis summaries, and may make recommendations for purchase order awards.
• May prepare Purchase Orders and revisions as required. Assists in post-award activities such as obtaining final vendor data and invoices from suppliers, inputting data into DMCS for supplier performance evaluations, and preparing for closeout and storage of all records. Serves as primary contact for the distribution of procurement documents, reports, and correspondence to project management, engineering, and other non-procurement disciplines. May analyze draft material requisitions, including reviewing for completeness and accuracy, suggesting possible revisions, and forwarding to project engineering for further processing.
• Ensures appropriate logging of action taken. Monitors bid requests, bid analyses, and the preparation of purchase orders to ensure timely action. Maintains purchase order records, including history of follow up contacts with suppliers. Oversees the timely maintenance of purchase orders on DMCS to ensure current status, as well as the coordination, publication, and distribution of project material/equipment status reports. Oversees the maintenance of purchase order records, including history of follow up contacts with suppliers.
• Preparation and Implementation of Contracts and Procurement Management plans
• Preparation and implementation of relevant Workflows applicable to the role and function
• Preparation and communication of RACI matrix for the function
• Lead Tender preparation, floating and review processes
• Lead responses to Tender queries, Post tender Clarifications
• Ensure relevant processes and procedures are applied and followed as per Governance framework
• Receive, review and approve payment applications and Invoicing
• Develop and implement and report against Functional KPIs, Contracts, Tender Event Schedules and Procurement Trackers
• Maintain Trackers for Payment applications, Invoicing, Payments, Claims and Bonds and warranties
  
  
  

What Required Skills You'll Bring

• Refer to Job Description for Education and Experience Requirements
• Familiar with Prism, Oracle, PMWeb, Acconex, and other applications relevant to the role
• Familiar with all FIDIC forms of contract and other standard industry forms.
• Driving Licence
  
  
  

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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