Assistant Manager Special Projects (682)

Job Purpose

Responsible for the hands-on execution of assigned special projects, ensuring all tasks are carried out efficiently, within set timelines, budgets, and quality standards. The role involves translating project plans into actionable steps, actively coordinating with cross-functional teams and stakeholders, and resolving operational challenges to ensure seamless project delivery. The Assistant Manager maintains detailed documentation, ensures compliance with organizational policies, and supports governance processes by contributing to accurate reporting and analysis. This role plays a critical part in delivering operational excellence and aligning project activities with SOPC’s strategic objectives, while continuously seeking opportunities to improve workflows and enhance task efficiency.

Job Specific Accountabilities

Project Execution

Execute assigned tasks and activities for special projects with precision, ensuring all deliverables meet defined timelines, budgets, and quality standards. This includes following detailed project plans and adhering to instructions from the Director or project leads.

Translate project plans into actionable tasks by breaking down complex objectives into manageable steps, ensuring each task is completed to meet the broader project goals.

Tackle operational challenges head-on, coordinating directly with relevant team members to implement immediate solutions that minimize disruptions and keep the project on track.

Cross-Functional Collaboration and Stakeholder Coordination

Act as an active participant in cross-functional collaboration efforts, facilitating the smooth execution of tasks across different teams and ensuring alignment with project requirements.

Regularly communicate with internal and external stakeholders, gathering their inputs and providing progress updates as directed, ensuring all parties remain informed and aligned.

Build professional relationships with stakeholders by fostering a cooperative and supportive approach to project execution, ensuring tasks that require external inputs or approvals are completed seamlessly.

Performance Execution and Reporting

Follow detailed execution plans to complete tasks aligned with key performance indicators (KPIs), ensuring all work contributes directly to the achievement of project milestones.

Gather, organize, and present data on task progress and execution outcomes, preparing accurate and concise updates for the Director or project lead to inform decision-making.

Identify and report any issues encountered during task execution, offering practical suggestions for addressing them to maintain overall project momentum.

Operational Tasks and Resource Utilization

Complete operational tasks such as resource allocation, procurement coordination, and budget tracking based on project needs, ensuring that all assigned responsibilities are carried out efficiently and effectively.

Make full use of available resources while executing tasks, proactively addressing minor shortages or inefficiencies by engaging with relevant teams to implement practical solutions.

Anticipate basic operational needs during task execution and propose straightforward adjustments to improve resource utilization or task efficiency when needed.

Compliance, Documentation, and Governance

Execute project activities in full compliance with SOPC’s internal policies, guidelines, and external regulatory requirements, ensuring all actions align with established standards.

Maintain comprehensive and accurate documentation of project-related tasks, workflows, and decisions, ensuring transparency and easy access for team members and leadership.

Contribute to governance by preparing and submitting required documentation for approval, ensuring all executed tasks align with SOPC’s quality and accountability standards.

Continuous Improvement and Execution Efficiency

Identify small-scale opportunities to enhance task efficiency and contribute ideas for streamlining workflows during project execution, improving operational effectiveness within assigned responsibilities.

Incorporate feedback from completed tasks into ongoing and future activities, ensuring lessons learned are applied to enhance execution quality and efficiency.

Execute assigned tasks using innovative tools, methods, or approaches as directed, contributing to the successful delivery of special projects.

Problem-Solving and Risk Mitigation

Proactively address operational issues or risks identified during task execution, implementing approved corrective measures to ensure minimal disruption to project timelines and objectives.

Collaborate with team members to identify root causes of challenges encountered during execution and apply practical solutions that prevent recurrence.

Escalate significant issues to the Director or project lead with clear documentation and suggested next steps, ensuring leadership has all necessary information for decision-making.

Support for Strategic Priorities and Organizational Goals

Execute project-specific tasks that directly contribute to SOPC’s strategic priorities, ensuring every action aligns with the organization’s broader mission and objectives.

Provide hands-on support for operational components of special projects, ensuring tasks are executed efficiently to advance the goals of the Special Projects function.

Share observations from task execution to help refine workflows and ensure projects remain relevant and impactful in achieving organizational priorities.