APQ Procurement Administrator

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world. 

Reimagine What’s Possible 

POSITION SUMMARY:

Purpose

This position has simeler responsibilities of “Account Payaple” but it will be working under Supply Chain Department to Asset the activities of invoice tracking, custody & verification with suppliers; supporting documents preparation, reconciliation & submitting; payment progress following up & reporting out; payment status analyzing; etc. This position will also play as the power user role of SAP/PS module to maintain and managing the data/record in SAP, as well as any other invoice or payment issues in relation to the capital project management.

The incumbent must have fair knowledge of procurement and finance, understanding APQ’s procedures/ policies for purchasing, account payable, and project management.

Principal Accountabilities

• Verify vendor’s invoices by get it approved/rejected by end-user(s).
• Bock approved invoices in APQ platform to be processed for payment after get it approved by department’s head.
• Follow payment processes between vendors and accounts team.
• Tracking payment progress, solving problems and communicating timely with related Dpt. in case any payment issues occurred.
• Tracking and pushing with suppliers for the on time delivery of invoice or any other supporting documents for prepayment, progress payment, contract amount and guarantee, in accordance with the PO/contract terms.
• Issuing PRs based on approved requests.
• Get PRs approeved/released by Department’s Head.
• Follow with Purchasing team till get the PO.
• Checking and verifying all those payment supporting documents to make sure they are in compliance with the PO/contract terms. For documents which cannot meet the requirements, communicate with suppliers or related Dpt. for correction; for documents which meet our requirements, preparing the payment request form and submitting for approval.
• Pulling GR/IR report in SAP weekly, reconciling the payment status with Finance & Asset Department and sending out the progress report to management team regularly.
• Creation and maintenance of operative structures in SAP for capital projects.
• Review and resolution of invoice discrepancies for requisitions.
• Perform closing of operative structures in SAP as required.
  
  

Minimum Requirements And Qualifications

• At least 5 years of financial purchasing or commercial work related experience.
• Bachelor/Deploma Degree in technical disciplines a plus.
• Good English skills are essential.
• Knowledge in SAP.
• Skill in using Excel, Word, Power-point, Internet.
• Good skills at organizing and analyzing, and coordinating.
• Good communication, cooperation, teamwork and presentation skill.
  
  

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future. 

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.