Administrative Assistant (Saudization): 2nd Industrial city

Job Summary

JOB DESCRIPTION

Supports management and perform administrative work, document control and all tasks related to reception.

Primary Responsibilities

• Provide general support to visitors and act as the point of contact.
• Assist with scanning and maintaining daily work orders or other documents as required.
• Create facility shared purchase orders.
• Maintain and order facility/ office supplies.
• Create and post information on communication and notice boards.
• Prepare regular scheduled reports for departments and facility.
• Assist with timekeeping (Kronos) entries if required.
• Assist in travel arrangements (air tickets and hotels booking).
• Submit and reconcile expense reports.
• Coordinate with accounts department regarding expense approvals.
• Assist managers in day-to-day administrative tasks.
• Organize and schedule appointments and interviews.
• Write and distribute email correspondence related to general communication.
• Provide guidance to janitors on daily tasks.
• Send/ receive all documents and non-documents packages via courier.
• Perform other work-related tasks as assigned.
• Comply with all NOV HSE policies and procedures.
  
  

Education, Experience, Qualifications And Competencies

• Diploma or bachelor’s degree with prior experience in administrative support/ receptionist.
• Minimum 1 year experiences.
• Microsoft Office Suite.
• Strong written and verbal communication skills.
• Fast learner and eager to take on new challenges.
  
  

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