Administration Specialist

About Us:

Sanabil Venture Studio, a partnership between Sanabil Investments and Stryber, merges top-tier talent, seasoned founders, and robust funding to propel startups to unicorn status. Leveraging a blend of industry, technology, and startup expertise, we generate and evaluate visionary ideas, and take them from idea to building and launching MVPs. If an MVP we build proves to be successful, we provide targeted seed funding, ensuring each venture is equipped with the financial foundation to meet its ambitious goals. Beyond early stage development and funding, we provide ongoing support to our portfolio ventures and founders in their pursuit of scaling their startups.

About the Role
We are looking for an experienced Administration Specialist to ensure the efficient and smooth day-to-day operations of our office. This role plays a key part in supporting internal teams, ensuring compliance with local regulations, and maintaining high operational standards. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment.

Key Responsibilities

• Oversee general administrative activities and office operations
• Maintain and organize physical and digital records, files, and reports
• Support visa processing, work permits, Iqama renewals, and ensure compliance with GOSI and Saudi Labor Law
• Coordinate meetings, travel arrangements, accommodations, and logistics for employees and guests
• Prepare and distribute internal communications, circulars, and memos
• Liaise with vendors, suppliers, and service providers
• Manage office supplies, inventory, and procurement processes
• Assist with onboarding new employees, including documentation and workspace setup
• Oversee facility-related tasks including maintenance, security, and safety compliance
• Provide administrative support to executives and departments as needed

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field
• 2 to 3 years of relevant administrative experience, preferably within Saudi Arabia
• Familiarity with Saudi Labor Law, GOSI, Muqeem, and other government platforms is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Skills

• Excellent organizational and time-management skills
• Strong communication skills in both Arabic and English
• High attention to detail and accuracy
• Discretion in handling confidential information
• Problem-solving mindset with strong multitasking ability
• Customer service-oriented and team-focused

What you will get

• A global, dynamic work environment for top talent, including the possibility of office transfers
• Responsibility from day one, including space for your own ideas and initiatives within Stryber
• Mentorship, guidance and individual career-development input from experienced venture builders
• An incredible learning opportunity. You’ll learn & fail fast - typical startup duration is 3 to 10 months
• Work with renowned clients globally, such as in the Middle East, Europe, or South East Asia
• Fame and glory for what you will have built including the opportunity to join spin-off teams
• Competitive compensation package
• Truly entrepreneurial culture including on the "venture ground work" with all stakeholders: users, customers and investors or clients
• Apple equipment (laptop and phone) for your daily work