Administration & Secretarial Specialist

We're the global leader in providing energy solutions that help businesses grow and communities thrive.

We work as a team and we’re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.

We’re looking for Administration & Secretarial Specialist in Saudi Arabia and the main job function is to play a crucial role in ensuring efficient office operations by managing administrative tasks, supporting staff and maintaining organisational processes. This position acts as the first point of contact for clients & visitors and facilitating a professional office environment. You will report to the General Manager of Saudi Arabia.

Why Aggreko?

• Position will be based in Jeddah
• Competitive compensation package
• Industry-leading benefit plans including medical insurance
• Continuous training and development with career growth opportunities
• Safety-focused culture
  
  

What You’ll Do

• In charge of the day-to-day general administration and office support duties such as office supplies inventory, pantry supplies, printer maintenance, vendor management etc.
• Responsible in company properties management for new joiners and leavers e.g. laptop, mobile phone, SIM card, business cards, door card access system, business cards.
• Processing/maintaining & updating monthly mobile communications & company medical insurance for the company.
• Perform reception duties such as handling of phone calls, greeting visitors/guests/members professionally etc.
• Admin support in facilities maintenance matters e.g. coordination with building maintenance/vendors/contractors for furniture and fittings.
• Maintain company documents and filing systems as per Aggreko standards
• Ensure excellent maintenance of the office area
• Coordinate all transportation matters for internal guests and external customers if required
• Update of company directory as well as support in event, training logistics matters.
• To liaise with building maintenance / contractor in regard to any issues on the Jeddah office.
• Assist conferences/workshops and team meetings both internally and externally sourcing meeting rooms, organising relevant travel and visa requirements and monitoring attendees whilst budgeting costs in line with company procedures.
• To welcome visitors and manage visits to the Jeddah office.
• To monitor and negotiate site facilitation contracts such as stationary, site cleaners, shredding machines, onsite plants etc, whilst trying to effectively manage cost.
• To set up desk and arrange stationery and office required equipment’s to assist all new starters in Saudi Arabia business for smooth transition.
• To book/manage all internal meeting rooms in the Jeddah office, including monitoring meeting zone accounts/IT equipment including VC facilities/stationary requirements and lunch orders.
• To prepare all necessary documents/presentations for internal/external meetings.
• General admin/ad hoc support to office staff – printing/scanning/document typing etc.
• General facilitation and coordination of the office team including external visitors.
• Any other ad-hoc duties as assigned
  
  

You’ll Have The Following Skills And Experience

• Effective communication skills
• Excellent keyboard skills, computer literate and experienced in word-processing
• Can work independently and manage workload under own motivation
• Native Arabic speaker with excellent skills in speaking and writing in English
• Ability to work in a team environment
  
  

Find out more and apply now.

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Equity, diversity and inclusion at Aggreko

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.