Receptionist (Saudi Arabia)

As the face of Gartner, the Receptionist will utilize organizational and people skills to collaborate with all associates and clients.

Communications :

• To promote and cement strong relationships with clients when they arrive at the reception area.
• Answer the telephone in a clear, positive, and professional manner to ensure good customer care of all enquires.
• To ensure that all visitors to a Gartner building are made welcome, ascertaining their requirements, assisting them with general information or passing them onto the appropriate person.
• To ensure all visitors and associates follow and adhere to the visitor management system.
• To ensure and help associates adhere to the different technology platforms being introduced in Gartner for office space and security system.
• To function as the central communication link between all associates and visitors to a Gartner office and the real estate team

Office Operations

• Coordination of new hires and terminations – conducting inductions, prepare welcome kits, allocation of lockers, building access cards.
• Processing of supplier invoices within Coupa
• Processing and coordination of courier and mail requests
• Processing of business cards, staff name tags and other print requests and support
• Processing and coordination of all hospitality requests - catering and room-setups
• Office supplies audit – responsible of efficient purchasing and storage of office and pantry supplies
• Understanding of equipment operations and maintenance like coffee machines, dishwashers, microwaves, fridges etc.

Teamwork:

• To provide backup support within the staffing structure and perform the duties of another member of the GRE team in the event of absence or sickness to ensure continuity of service to all visitors and associates.
• To work closely with the real estate team for the effective delivery of services from Reception
• Additionally, the Receptionist contributes to the effective administration of office processes (maintenance scheduling, upkeep, and presentation of office)

Liaison and Networking

• To consult with associates, external customer/visitors to Gartner to meet the aims and objectives of the position and provide a holistic service for our clients.
• To work closely with building management, other vendors, and teams for the daily office operations. Raise tickets where applicable.

Service Delivery

• To be responsible for the delivery of elevated levels of customer care and service delivery within the reception and common use office areas
• To coordinate on associate’s requests to provide a supporting role to their office activities and use of the facilities.
• Maintain the reception and office areas in a clean, functional, and safe condition.
• Assist with the coordination and cleaning of kitchen/pantry areas and equipment for daily use, including restocking pantry and other consumable items as required.
• Upkeep of meeting rooms – meeting rooms to be made available after every use. All rooms must be refreshed, chairs to be placed back into position, check for other cleaning and maintenance activities.
• Diligence – inspecting, recording, escalating and resolution. Identify cleaning, repair and maintenance activities and record them daily. Follow daily procedure timeline, manuals, and checklists.
• Demonstrate an understanding of Customer Relationship Management and incorporate it into the role of the Receptionist to enhance customer satisfaction with the services provided.

Essential skills required:

• Good spoken and written communication skills.
• Proficient level of MS Word and Excel skills essential
• Previous reception and office coordination experience will be preferred.
• Experiences from hotels, restaurants, airlines, will bring strengths to this role – Host, customer services, passenger services etc is highly advant.
• Demonstrated experience with continuous improvement initiatives
• Excellent telephone manner, interpersonal and communication skills
• Initiative-taking, able to work independently with minimum direction, initiative-taker.
• Extremely organized, collaborator with an elevated level of flexibility and strong work ethic
• Ability to multi-task, prioritize task, work overtime as needed, in a fast-paced environment.
• Maintain an elevated level of integrity when overseeing confidential documents and information.
• Friendly and confident personality
• Ability to effectively interact with all levels in the team

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

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