Executive Assistant

About the Role

Wisayah Global Investment Company is seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to senior executives. This role is critical in enabling leadership effectiveness through seamless coordination of schedules, meetings, travel arrangements, communications, and key administrative activities.

The ideal candidate is detail-oriented, resourceful, discreet, and capable of managing multiple priorities in a fast-paced environment. You will serve as a trusted partner to executives, ensuring efficient day-to-day operations while maintaining the highest standards of professionalism and confidentiality.

Responsibilities

• Manage complex executive calendars, appointments, and scheduling priorities.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-up actions.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Monitor and manage executive communications, correspondence, and requests in a professional and timely manner.
• Arrange domestic and international travel, accommodation, transportation, and related itineraries.
• Prepare high-quality presentations, reports, briefing materials, and executive correspondence.
• Attend meetings, record minutes, track action items, and ensure timely follow-up.
• Maintain corporate calendars, including major events, holidays, conferences, and leadership engagements.
• Organize and maintain confidential records, documents, and filing systems.
• Support executives in managing priorities, deadlines, and key business commitments.
• Build and maintain strong working relationships with vendors, partners, and service providers.
• Contribute to process improvements that enhance efficiency and organizational effectiveness.

Qualifications & Experience

• Associate's degree, Diploma, or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum of 5 years of experience as an Executive Assistant, Executive Secretary, or in a similar senior administrative support role.
• Experience in supporting C-level executives or senior leadership teams is highly preferred.

Required Skills

• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities in English.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to prioritize competing demands and work effectively under pressure.
• Strong attention to detail and problem-solving skills.
• Excellent stakeholder management and interpersonal skills.
• Proactive mindset with the ability to anticipate needs and take initiative.