Document Controller

Responsibilities:

• Updating and storing business files to ensure they are accurate and accessible for other employees.
• Typing reports, letters, and other business documents
• Sorting mail and responding to it or distributing it to appropriate employees
• Issuing invoices and following up outstanding payments
• Taking dictations and minutes during meetings
• Making travel arrangements for other company employees’ business trips
Monitoring office supplies and reporting when stock levels are low to office manager

Essential Requirements:

• Familiarity with common office processes, including filing.
• Computer literacy, including familiarity with common word processing, spreadsheet, database, and basic accounting software.
• Accurate and efficient typing skills for data entry, taking minutes and dictations, answering emails, and typing letters and other documents.
• Verbal communication for addressing other employees, and other business contacts.
• Organization and ability to multitask for filing and completing several clerical and administrative tasks at once.
• Attention to detail to ensure all tasks are completed to a high standard, such as taking sufficiently detailed minutes and telephone messages.
• Integrity and discretion when working with sensitive employees and client’ details.