Coordinator

About The Role

We are seeking a highly organized and proactive Administrative Coordinator to support daily business operations by managing schedules, coordinating meetings, maintaining records, and ensuring effective communication across departments. The role is responsible for providing administrative support to management, facilitating smooth workflow execution, and contributing to operational efficiency while maintaining accuracy, confidentiality, and compliance with company policies.

Core Responsibilities

Calendar & Meeting Management:

Manage daily agendas, schedules, appointments, and meetings for managers and teams. Coordinate internal and external meetings and ensure all necessary arrangements are completed efficiently.

Documentation & Record Management:

Organize, maintain, and update files, records, and documentation in an accessible and accurate manner while ensuring proper record retention practices.

Correspondence & Communication:

Draft, review, and prepare internal and external correspondence, reports, and official documents. Monitor emails, respond to inquiries, or direct communications to the appropriate stakeholders.

Administrative Support:

Provide administrative assistance to management and support departments with operational and coordination tasks as required.

Task Coordination & Follow-Up:

Track the progress of daily activities, follow up on pending actions, and ensure deadlines and commitments are met across the team.

Reporting & Documentation:

Prepare departmental reports, statements, and administrative documentation accurately and within required timelines to support business operations.

Team Support & Knowledge Sharing:

Provide guidance and on-the-job training to junior colleagues and facilitate knowledge sharing to ensure efficient task completion in line with company procedures.

Policy Compliance & Governance:

Follow all relevant departmental policies, processes, and standard operating procedures to ensure work is performed consistently and in compliance with company requirements.

Continuous Improvement:

Identify opportunities to improve administrative processes, systems, productivity, and cost efficiency while supporting the implementation of best practices.

Requirements:

Experience: 0 - 2 relevant experience in Administration, Office Coordination, Executive Support, or a related field.

Skills: Strong organizational and time-management skills, proficiency in Microsoft Office applications, excellent written and verbal communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Education: Diploma and above in Business Administration or any related field.