Commercial Associate

Department / Section: Project Development & Construction

Line manager: Associate Director - Commercial

Location: Dammam, KSA

Job Purpose:  

Support QST's commercial, procurement and contract administration activities for data-centre development and construction projects. The role assists the Associate Director - Commercial with tendering, vendor engagement, procurement trackers, contract support, commercial records, approvals, policy compliance and reporting. The role is internal-facing and focused on disciplined process management, cost awareness and commercial governance. 

Job Responsibilities:

Procurement Support • Assist with RFPs, RFQs, tender packs and procurement schedules for consultants, contractors and suppliers. 

• Coordinate tender clarifications, submissions, meeting notes, bid returns and commercial documentation. 

• Maintain procurement trackers, vendor lists, tender logs and approval records. 

Contract Support • Support preparation, review and administration of NDAs, consultant appointments, framework agreements, service agreements and construction-related contracts. 

• Track contract status, key dates, obligations, deliverables, variations, claims and close-out actions. 

• Coordinate with Commercial, Legal, Finance and project teams to maintain complete contract files. 

Processes & Policies • Administer QST commercial procedures, approval workflows, procurement governance and document control requirements. 

• Help maintain commercial templates, trackers, registers, policies and standard operating procedures. 

• Ensure records are accurate, auditable and aligned with delegated authority and compliance requirements. 

Commercial Reporting • Prepare routine commercial status updates, procurement dashboards, tender summaries and cost-input reports. 

• Track purchase requests, commitments, budget inputs, variations and commercial risks for management review. 

• Support pricing comparisons, evaluation matrices and recommendation packs. 

Risk & Compliance • Identify missing approvals, commercial gaps, documentation issues and process non-compliance for escalation. 

• Support ethical sourcing, anti-corruption, confidentiality and vendor compliance requirements. 

• Maintain risk/action logs and follow up corrective actions with internal teams and external parties. 

Stakeholder Coordination • Work closely with Development, Design, Construction, Finance, Legal, Procurement and external consultants. 

• Support the Associate Director - Commercial as the coordination point for day-to-day commercial administration. 

• Help improve repeatable commercial processes across QST data-centre projects. 

Person Specifications: 

Education/ Professional Qualifications  • Bachelor degree in Quantity Surveying, Commercial Management, Construction Management, Engineering, Procurement, Supply Chain, Business, Law or related discipline. 

• CIPS, RICS, CIOB, contract administration, procurement or commercial management qualification preferred. 

Experience • 4-7 years experience in commercial, procurement, contract administration, project controls or construction administration. 

• Data-centre experience preferred; critical infrastructure experience acceptable, including hospitals, airports, utilities, telecoms, industrial, energy or complex MEP projects. 

• Experience supporting tenders, vendor management, contract files, approval processes, trackers, cost inputs and commercial reporting. 

• GCC / KSA construction or infrastructure experience preferred. 

Qualifications/ Skills/  

Personal Competencies 

• Strong organization, document control, commercial administration and attention to detail. 

• Good understanding of procurement processes, contracts, variations, approval workflows and governance controls. 

• Confident with Excel trackers, reporting packs, PowerPoint, Word and shared document systems. 

• Clear written and spoken English; Arabic capability advantageous. 

• Practical, reliable, process-driven and able to work under time pressure across multiple projects.