Administrative Associate to the Dean
Southwestern Baptist Theological Seminary
Position Title: Administrative Assistant to the Dean
Department: Jack D. Terry School of Educational Ministries
Date Prepared: 01/03/2023
FLSA Status: Hourly
Full Time/Part Time: Full-time
Standard of Christian Commitment
The divine mission of the Seminary mandates that all personnel must demonstrate a commitment to the purposes of the Seminary. Every employee shall be an active member of a local church of believers in Jesus Christ as Lord and Savior. It is expected that conduct becoming a follower of Jesus Christ will be portrayed in the community.
The Administrative Assistant the Dean functions as the primary administrative support for the Dean and various operations of the Terry School. This role oversees the logistics and strategies for accomplishing the Dean’s vision, mission, goals, and direction for all Terry School departments. The Administrative Assistant serves the Dean, Faculty, staff, and students in fulfilling the core values and mission statement of the Terry School with excellence.
Essential Job Functions / Responsibilities
- Provides primary academic administrative support for the Dean and Terry School operations.
- Assists the Dean with regular calendar of events, meetings, appointments, and yearly tasks.
- Works closely with Faculty, staff, and students to ensure positive learning environment and instructional outcomes.
- Develops and implements yearly academic schedule for faculty and supplemental faculty.
- Prepares and processes various institutional forms related to academic administration, employment, and financial compensation.
- Coordinates extensively with various institutional departments to complete projects and tasks.
- Serves as the main point of contact for Terry School office support.
- Manages organized office space and use of Price Hall building.
- Oversees day-to-day processes of the Terry School.
- Performs other related duties as assigned and specific to area of responsibility.
Skills / Requirements
- Excellent verbal and written communication skills.
- Exhibit exemplary social skills and ensure considerate interactions with all members and guests.
- Must enjoy interacting with a diverse group of people from all backgrounds and age groups.
- Exhibit a humble, patient, and collaborative spirit in order to create a healthy and vibrant work culture for the staff team.
- Possess a strong work ethic and initiative.
- Ability to multi-task and prioritize responsibilities, pay strong attention to detail, and be a team player.
- Expectation to strive for personal and professional growth in leadership and general ministry effectiveness.
- Familiarity with database systems and functions.
- Competent in the use of Microsoft Office suite and basic to moderate computer skills.
- Knowledge of general academic institutional practices, procedures, mission, and goals.
Qualifications / Education:
- Must possesses at least a bachelor’s degree (master’s degree preferred).
- 3 years of administrative assistant experience (academic administration experience preferred).
- Valid U.S. Passport.
- Successful completion of background check, MVR, and credit check may be required.
- Supervises other full-time or part-time administrative assistant position within the Terry School as needed.
- Reports directly to the Dean of the Terry School.
- Improve processes, functions, and strategies for institutional effectiveness.
- Prioritization of job responsibilities to meet deadlines and goals.
- Aids Faculty, staff, and students with various academic issues.
Exposure to Confidential Information
- Physically able to sit and stand for long periods of time.
- Able to use computer and move about office to interact with other staff members.
- Able to attend meetings on site.
- Able to bend and/or stoop.
- Able to climb and lift up to 30 pounds to perform tasks that may be assigned in the course of operations.
- Must be able to carry up to 30 pounds of parts and equipment.
- While performing the duties of this job, the employee is regularly required to talk and hear.
- Frequently required to sit and reach with hands and arms.
- Specific vision abilities required by this job include close vision and ability to adjust focus.