Administrative Professional

Modern Technology Solutions, Inc.


Date: 1 week ago
City: Austin, TX
Contract type: Full time
Modern Technology Solutions, Inc.
MTSI is a 100% employee owned by more than 1,300 engineers, analysts, and professionals dedicated to providing high caliber services to aerospace and defense and intelligence customers across the US. We are always looking for the best to join us as we grow




Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. Eligible new co-workers start accruing PTO at a rate of 20 days/year, 10 holidays/year, 6% 401k match with immediate vesting, semi-annual bonuses, and eligibility to participate in our company funded Employee Stock Ownership Plan (ESOP). We offer other employee focused benefits, including up to $10k in annual tuition reimbursement and an optional zero dollar deductible BCBS health insurance plan



For additional company information, please visit: http://www.mtsi-va.com/



Responsibilities:



Receptionist and public facing representative at the AFWERX Hub in Austin, Texas. Collect and maintain customer contact database and hub inventory

Maintain a daily presence at Austin Capital Factory, 701 Brazos St, Austin, TX 78701. This job is NOT a teleworking position

Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests

Manage Customer Relationship Management (CRM) systems, including support for Customer Retention and transition into Salesforce.

Prepare and run presentations for division meetings, AFWERX all-calls, and other meetings and take detailed notes. Obtain presentation materials from division leadership and integrate these into a cohesive briefing.

Manage AFWERX hub visits and space requests. Follow up on action items coming from meetings/visits

Coordinate with Capital Factory staff and AFWERX engagements/marketing teams on events, facilities, conference rooms, AFWERX memberships/parking, and IT equipment

Manage task trackers and requirements from higher headquarters and other Air Force agencies

Manage Spark Division and other leadership calendars and coordinate with AFWERX Strategic calendars and other Exec Admins.

Help schedule, set up, and run online seminars for thousands of DoD and industry personnel. Monitor and moderate online chat during these seminars

Work with division leads to prepare for interview days by contacting and scheduling candidates, organizing interview questions, and taking detailed notes during the interviews


Prepare and run presentations for division meetings, AFWERX all-calls, and other meetings. Obtain presentation materials from division leadership and integrate these into a cohesive briefing. Take notes during these meeting. Follow up on action items coming from these meetings

Track military and civil service appraisals and personnel records

Develop and maintain master rosters of the organization

Create and maintain shared online files for important documentation

Handle security clearances and visit requests via the Joint Personnel Adjudication System (JPAS)

In-process and out-process military, civil service, and contractor support personnel.

Intake visit requests and schedule meetings and seminars

Coordinate event/visit meeting spaces and preparations for AFWERX events at large

Qualifications:



U.S. Citizenship is required

Secret Clearance is preferred. People with no security clearance will be considered

3+ years of experience is desired

Demonstrated experience in administrative and personnel processes

Administrative experience in DoD offices is highly desired

Analytical and communication abilities (both written and verbal)

Excellent computer skills, including the Google Suites (Doc, Sheets, Drive and Slides) & Microsoft Office Suite (Word, PowerPoint, and Excel)

Excellent organization and time-management skills

Thrives in a fast-paced environment




ADDITIONAL NOTES




This is NOT a teleworking position




#MTSI


#LI-MS1

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