Logistics Coordinator


Date: 1 day ago
City: Pompano Beach, FL
Contract type: Full time

Job Summary

Coordinates and facilitates the efficient and timely transportation of products and/or orders from domestic and/or international origins to the designated distribution centers. This includes but is not limited to routing, order management, freight carrier/forwarder/broker coordination, document management (incl. digital archive systems), and load posting for distribution centers.

Essential Functions

  • Perform daily requirements such as service provider management, system updates, freight consolidation, routing, tracking, port/warehouse arrivals, order management, and load posting in ERP.

  • Monitor status of open orders in designated lanes and inform purchasing about any issues.

  • Approve consolidation proposed by freight forwarder/broker. Build container/truckloads and issue shipping instructions from assigned origins.

  • Monitor assigned domestic and/or import shipments, resolve problems as necessary (with carriers, freight forwarders, customs broker, etc.), paying special attention to transshipments and moves during extreme weather conditions.

  • Monitor, enter, and/or update relevant shipment data in appropriate databases.

  • Ensure each shipment has complete documentation in the timeline required for each mode of transportation. Review shipping documents. Address issues with appropriate party.

  • Monitor ISF filing and customs clearance for import shipments in designated lanes. Assist in post-entry audit of CBP form 7501 (Entry Summary).

  • Monitor delivery orders and inbound schedule at designated distribution centers.

  • Post loads in ERP. Work on discrepancies with operations and purchasing. Alert the Logistics Manager/Supervisor of any damage/shortage to start the freight claim process if needed.

  • Monitor and maintain data flow from general logistics mailbox to ensure that data is updated on a continuous basis.

  • Collaborate with all departments and functions and service providers to improve data quality, supply chain compliance. Internal contacts include Purchasing, Brand Management, A/P, Operations, Compliance, among others.

  • Develop, prepare, and analyze metrics to ensure best practices for internal and external customers and service providers.

  • Capture documents in SmartSearch, maintain files, databases, reports, process documents, and KPI as required.

  • Act as a backup for others within the department.

  • Recommend and execute projects as required.

  • Follow all safety policies and procedures, communicates hazards and/or suggests improvements to manager.

  • Perform all other duties as assigned.

Other Functions

  • All other duties as assigned.

  • Follows all safety policies and procedures; communicates hazards and/or suggests improvements to manager.

Working Conditions: Normal office environment

Equipment/Machinery Used: Telephone, copier, computer, fax machine, calculator

Physical Requirements: Sitting, standing, bending, manual dexterity, reaching, visual acuity, lifting up to 10lbs

Minimum Requirements

  • Associates degree. BA or BS desired.

  • Additional Education or Professional certification (CSCP, CLTD, or similar) desired.

  • 2+ years of experience in domestic and international freight movement, preferably in the wine and spirits industry. 1+ years working with import and US Customs regulations preferred.

  • Proficient in MS Excel, PowerPoint, Word, and Outlook.

  • Experience with MS Dynamics Nav 2013, Apprise, or other large ERP preferred.

  • Experience with Diver or other data mining software desired.

  • Detailed oriented and able to resolve issues as they evolve.

  • Strong communication, follow up, organizational, and time-management skills.

  • Ability to create fast rapport with internal customers and service providers.

  • Ability to work in a fast-pace, time-sensitive team environment. Ability to multi-task.








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