Purchasing Specialist

Aspen Dental

Date: 2 days ago
City: Chicago, IL
Contract type: Full time
Aspen Dental

Aspen Dental Management, Inc. (ADMI) is one of the largest and most trusted retail healthcare business support organizations in the U.S., supporting 15,000 healthcare professionals and team members at more than 1,000 health and wellness offices across 46 states in three distinct categories: Dental care, urgent care, and medical aesthetics. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. ADMI provides a comprehensive suite of centralized business support services that power the impact of four consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care and Chapter Aesthetic Studio. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale. As a reflection of our continued growth, we have an exciting opportunity to join our team as Purchasing Specialist.

At ADMI, we recognize that effectively managing our supply base is integral in our ability to deliver innovative and effective services to the practices that we support across our network. The Purchasing Specialist, will oversee all purchasing related activities for goods and services throughout our business for their assigned categories. This position will be functionally responsible for ensuring that the goods and services are being procured with the highest quality, most competitive costs, and in a timely manner to support the day to day operations of our business. This position will be functionally responsible for ensuring compliance with company procurement policies, ethical and legal business practices, and lowest total cost of ownership procurement.

Key Functions Include:

  • Monitor, support, and execute the purchasing process for goods and services for the dental practices, medical practices, and internal corporate support teams on a day to day basis. Purchasing processes includes the vendor setup, requisition, purchase order creation, order expediting, fulfillment, return, invoice/matched exception resolution, catalog maintenance, PPV resolution, and backorder functions.

  • Provide support, expertise, and knowledge to the internal and external stakeholders across the enterprise. Support functions will include managing the approval process for requisitions, providing substitutions and alternative recommendations, responses to purchasing inquiries, and sharing general knowledge of the products on as needed basis.

  • Lead and support ad hoc process improvement projects within the supply chain function to help drive efficiencies for the organization.

  • Lead and support contract negotiations and Request for Proposals (RFP) with tail spend suppliers to improve cost, quality, delivery, diversity, and safety in the supply base.

  • Provide regular communication to Business and Supply Chain leadership on projects, contract renewals, category performance, and various initiatives.

Key Skills:

  • Must have an understanding of supply chain basic principles including purchasing, inventory, logistics, commercial business terms, and basic supply chain economics.

  • Must have strong customer services and team building skills to provide superior customer services and supply chain expertise to the organizations that we support.

  • Must be adept at communicating with vendors and internal business partners to establish and maintain credibility for the supply chain function, while increasing service to our internal business partners - improving the quality and performance levels of the supply base to achieve the lowest total cost to the Company.

  • Skilled in negotiating, renegotiating, and administering contracts with suppliers and vendors such that the best interest of the Company is paramount. Must be capable and experienced in negotiating large scale, enterprise wide supplier agreements.

  • Ability to develop, coordinate and control multiple process and or projects, achieving on time contracting services to satisfy the operating requirements of the Company.

  • Ability to create and maintain documentation, in adherence with policy, to meet internal and external audit requirements.

  • Demonstrates excellent oral communication skills to convey technical information to both internal and external sources, including non-technical audiences.

  • Must have experience in effectively communicating supplier proposals and helping business owners understand the variables and tradeoffs for decision making purposes.

  • Computer skills should include proficiency in MS Office including: Word, Excel and Power Point. Experience working with E-Sourcing Platforms, and Access or other database tools.

  • Excellent communications skills; Ability to communicate clearly and concisely by telephone, email and by direct contact.

  • Must be able to maintain a high level of customer service in a work environment of numerous competing demands.

  • Able to comfortably interface with all levels of Management, inside & outside the organization

Educational & Experience Requirements: The successful candidate should have a bachelor's degree in Business Administration, Accounting or Engineering. Professional purchasing certification is desirable. Solid background in supply chain management, procurement, or project management with an emphasis on purchasing or strategic sourcing with 3+ years of related experience. Demonstrated experience purchasing materials and services for major projects in a fast paced environment.

Team Overview: The ADMI Supply Chain Team has an overall objective to align with business partners to improve profitability and performance by maximizing the value of our purchased goods and services. This will assure continuous improvement in the cost effectiveness and value of services delivered, ultimately improving customer satisfaction, company financial performance, and the overall strategic position of ADMI. We support the organization by managing the purchasing processes, sourcing process, contract negotiations, supplier management, and overall supplier performance. The position will report to the Director of Purchasing Operations.

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