Grants Program Manager

City of McKinney, TX


Date: 1 week ago
City: McKinney, TX
Salary: $65,217 - $97,827 / year
Contract type: Full time
City of McKinney, TX
Summary




WORKING FOR THE CITY OF MCKINNEY


Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist




OUR CORE VALUES



City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO)




SUMMARY OF POSITION



Responsible for managing the development and administration of the City’s grant program and providing comprehensive evaluation and oversight of grant awards. This position manages the grants portion of the City budget; oversees financial reporting functions; monitors departmental grant expenditures and ensures timely grant reimbursements; conducts internal audits of grant programs; ensures city-wide compliance with all grant agreements; and maintains the city database of all grant awards direct to the city and grants extended to the community by the city and its component units




Essential Functions/Knowledge, Skills, & Abilities




ESSENTIAL DUTIES AND RESPONSIBILITIES


  • Manages all aspects of the City’s grant program.

  • Plans, oversees, coordinates, and monitors the development of the City’s annual grant operating and capital budget; monitors and reviews disposition of funds.



  • Develops and implements new and/or revised policies and procedures for grant management; evaluates the adequacy and effectiveness of programs and processes and allocates resources as appropriate.

  • Attends related trainings to remain current of latest state and federal grant requirements and statutory changes. Communicates these changes to Purchasing annually. Reviews all City grant funded contracts annually and recommends any needed updates.



  • Maintains understanding of regulatory requirements for acquisition and disposal of grant assets.

  • Works closely with grant accountant in Finance department to ensure accuracy of reports.

  • Monitors the financial management of grants to include budget preparation, budget adjustments, expenditures, reimbursement requests, etc. for the purpose of complying with all program and funding guidance for grants awarded to the City.

  • Reviews and provides recommendations related to grant applications, awards, modifications and other grant contracts and special conditions for compliance with federal, state and local regulations and codes.

  • Responds to, and meets with, grant-making agencies regarding City grant projects. Confers with federal, state and local agencies regarding grant awards.

  • Point of contact for annual external City audit for full range of financial, compliance, and operational audits related to the grants program. Reviews grants program and provides recommendations of internal control structures, use of resources, and compliance with internal and external policies, procedures, and state and federal laws and regulations.

  • Assists departments with grant research, writing, and submission, as well as researches, writes and submits complex state and federal grant applications on behalf of the City. Serves as the City’s Single Point of Contact for grants awarded through the State of Texas and the federal grants.gov system.

  • Attends City board and commission meetings such as MCDC, MCVB, Arts Commission and the Community Grants Advisory Commission to provide communication related to grant expenditures and respond to requests for technical advice and guidance.

  • Prepares reports and presentations to regularly update city management and council of grant accomplishments.

  • Develops and prepares City Council agenda items and attends City Council work sessions and meetings as related to grant items.



  • Ensures grant regulatory reporting deadlines are adhered to and the projects undertaken by the City comply with established rules and regulations.



  • Provides annual training to departments administering grant funds related to city policies, changes in state and federal grant requirements and legislation, and other grants program topics.

  • Consults various forms of written documentation in acquiring information for accurately performing essential functions (i.e. various authorizing legislation, Code of Federal Regulations, federal agency regulations, executive orders or government-wide grant policy documents issued by the Office of Management and Budget via Policy Circulars, Uniform Grant Management Standards, various provisions of the United States Code, Catalog of Federal Domestic Assistance, Texas Government Code and interest group white paper series).

  • Participates in committees, and acts as a liaison between the grants program and outside agencies.

  • Assists Cost Recovery Task Force Leader during Emergency Operations Center (EOC) activations requiring multi-department coordination of expenses.

  • Responds to EOC after hours, on weekends, or during holidays as needed.

  • Assists with recovery operations related to Federal disaster funding programs.





OTHER JOB FUNCTIONS:



  • Provides technical direction, training, and support to professional staff with grant programs.



  • Travels to and attends related training, workshops, and conferences.

  • Participates in city committees and functions and attends departmental staff meetings.

  • Perform other duties as assigned or directed.





KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS



  • Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).

  • Knowledge of grant management including application development and submission, public finance, contracts, compliance management, and financial/internal audit.

  • Knowledge of local government policies, procedures, and organizational structure.

  • Knowledge of foundational emergency management principals, disaster cost recovery, and Federal disaster funding programs.

  • Proficient skill in Microsoft Office (Word, Excel, PowerPoint, Outlook).

  • Proficient skill in budgeting, financial and third-party reporting software.

  • Skill in developing and presenting training to various sized groups on a wide range of topics.

  • Skill in effective oral and written communications including public speaking, general correspondence, and report writing.

  • Ability to work independently and prioritize time-sensitive assignments to meet critical deadlines.

  • Ability to resolve problems quickly and effectively with both internal and external stakeholders.



  • Ability to calculate decimals and percentages; ability to perform mathematical operations with fractions; ability to compute discount, interest profit and loss, ratio and proportion.

  • Ability to apply principles of logical or synthesis functions. Ability to deal with several concrete and abstract variables, and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.

  • Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.





Required Qualifications




MINIMUM QUALIFICATIONS


Any work-related experience resulting in acceptable proficiency levels in the below Minimum Qualifications is an acceptable substitute for the below specified education and experience requirements.




Bachelor’s Degree in business administration, accounting, finance, public administration, or related field and 5 years of grants management experience




CONDITIONS OF EMPLOYMENT



  • Must pass a drug screen and background check, including a credit report.

  • Must have Class C Texas Driver’s License





Physical Demands/Supplemental




PHYSICAL
DEMANDS


Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability




WORK ENVIRONMENT



There is limited exposure to environmental conditions




The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.





The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.











The City offers a full complement of benefits:

Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Nine Paid Holidays. Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:1; 457 Deferred Compensation Plans; Tuition Reimbursement

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