Executive Assistant (Hybrid)

Federal Reserve Bank of St. Louis


Date: 1 week ago
City: St. Louis, MO
Salary: $46,000 - $52,000 / year
Contract type: Full time
Federal Reserve Bank of St. Louis
Company
Federal Reserve Bank of St. Louis
The St Louis Fed is one of 12 Reserve Banks serving all or parts of Missouri, Illinois, Indiana, Kentucky, Tennessee, Mississippi and Arkansas. The St. Louis Fed’s responsibilities include promoting stable prices, economic growth and a sound financial system, providing payment services to financial institutions, supporting the U.S. Treasury's financial operations, and advancing economic education, community development and fair access to credit



Overview



We are looking for an Administrative Assistant to provide administrative support to the External Engagement and Corporate Communications Division, reporting to the Business Operations Manager. This position will work closely with the Division’s officers, business support analyst and wide variety of Fed System and District personnel and other bank officials


Responsibilities


  • Serve as central point of contact for Division Officers and staff to complete administrative tasks: e.g., order supplies, enter work orders, book travel, complete expense reimbursements, create and update process documents and maintain primary Division communications teams channel

  • Maintain calendars, as needed, for Division Officers by scheduling and coordinating appointments to avoid conflicts and to ensure deadlines are met

  • Coordinate planning and execution of division meetings and coordinate all other event support for the Division: e.g., room reservations, maintaining attendance lists, visitor notifications, food requests, virtual meeting set-up, tracking invoices and payments to vendors

  • Use spreadsheets, software, and research information to compile and produce reports and correspondence; may also prepare status reports.

  • Serve as resource for ad-hoc Divisional projects: e.g., data entry, manage recurring internal website entries, support project management tool and participate in reorganization of internal shared drive

  • Serve as backup to division support analyst by assisting in onboarding/offboarding tasks, making payments to vendors, responding to IT and facility requests




Qualifications



  • College degree preferred, but High School Diploma or equivalent may be considered with more experience.

  • 1-3 years' experience in administrative level support.

  • Considerable knowledge of executive office practices and protocols, and ability to excel at organizational systems, processes and procedures.

  • Demonstrated ability to perform with a high degree of professionalism and be able to work effectively with a wide variety of people.

  • Keen attention to detail, results-orientation, problem solver, a proactive approach to work, and the ability to manage multiple activities simultaneously.

  • Considerable skill with the following:

    • Office practices and protocols

    • Microsoft Office Suite

    • Automated phone systems, personal computers and peripherals

    • Email and calendaring systems and databases





Total Rewards



Bring your passion and expertise, and we'll provide the opportunities that will challenge you and propel your growth—along with a wide range of benefits and perks that support your health, wealth, and life



Salary: $46,000 - $52,000



In addition to competitive compensation, we offer a comprehensive benefits package that all brought together in a flexible work environment where you can truly find balance:


  • Generous paid time off

  • Tuition & Training assistance/reimbursement

  • 401(k) match & Annuity/Pension fund

  • Top-notch health care benefits

  • Child and family care leave

  • Professional development opportunities

  • And more...




Ranked as the #2 Top Workplace in the St. Louis Region in 2020, the Federal Reserve Bank of St Louis is committed to building an inclusive workplace, where employees' diversity—in age, gender, race and ethnicity, sexual orientation, gender identity or expression, disability, and cultural traditions, religion, life experiences, education and socioeconomic backgrounds—are recognized as a strength. Learn more about the Bank and its culture; check out our Careers Site



The Federal Reserve Bank of St Louis is an Equal Opportunity Employer



Full Time / Part Time
Full time


Regular / Temporary
Regular


Job Exempt (Yes / No)
No


Job Category
Administrative/Clerical


Work Shift
First (United States of America)


The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.




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