Executive Assistant III

Samsung Electronics


Date: 1 week ago
City: Plano, TX
Contract type: Full time
Samsung Electronics
Position Summary

Making the future is everyday life at Samsung. We’re seeking innovators who are called to not just change the world, but build a better one. We enable the best technology hardware on the planet, but our best is always a prototype for something better and our people thrive with a driven mindset – better builds on better. We believe that innovation and growth are driven by an inclusive culture and a diverse workforce. We aim to create a global team where everyone belongs and has equal opportunities, inspiring our talent to be their true selves. Together, we are building a better tomorrow for our customers, partners and communities



Position Overview

Provide administrative, clerical support and personal assistance. Maintain the Executive’s itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting


Role and Responsibilities



Responsibilities and Duties:


  • Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.

  • Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)

  • Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism. Assists with maintaining continuous executive and industry contacts.

  • Maintains the Executive’s itinerary and schedule with specific attention to detail. Identifies critical level of communications and the need for the Executive’s notification. Interprets and clarifies requests, and assists with required responses and action.

  • Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.

  • Prepares and makes domestic and international travel and accommodation arrangements. Schedules and plans meetings and appointments for the Executive and special visitors. Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements. Obtains detail direction from dispatchers and other executives.

  • Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies. Coordinates executive meetings and schedules with internal leadership via executive admin staff.

  • Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc. Establishes executive level documentation standards and creates templates and styles to be used

  • Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.

  • Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.

  • Project/Committee involvement as needed.

  • Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.





Background/Experience Required:


Bachelor degree with at least 5 years of EA experience supporting C-level executives and staff or equivalent experience/education



  • Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.

  • Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.

  • Ability to communicate both verbal and written for internal and external personnel at all levels.

  • Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents

  • Handle highly confidential and sensitive materials and issues.






Skills and Qualifications



Physical/Mental Demands:


Work is generally performed in an office environment. Operate a computer keyboard and view a video display terminal between more than 50% of work time, including prolonged periods of time. Requires considerable work utilizing high visual acuity / detail, numeric / character distinction and moderate hand / finger dexterity. The movement and transportation of equipment, most of the time is under 25 pounds. Performs work under time schedules and stress which are normally periodic or cyclical, including time sensitive deadlines, intellectual challenges and project management deadlines. Machines, tools, equipment, and work aids include PC’s, printers, copiers, faxes and other equipment commonly associated with an office work area. May require working additional hours beyond normal schedule. Travel varies depending on position



In order to comply with the federal vaccine mandate, Samsung requires all employees to be fully vaccinated against COVID-19, unless a medical or religious exemption, or an exemption required under state/local law, is approved. Offers of employment are contingent upon proof that a candidate is fully vaccinated or qualify for an exemption




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  • Samsung Electronics America, Inc. and its subsidiaries are committed to employing a diverse workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.




COVID-19 Vaccine Mandate


Samsung Electronics America requires all employees to be fully vaccinated against COVID-19, unless a medical or religious exemption, or an exemption required under state/local law, is approved. Offers of employment are contingent upon proof that a candidate is fully vaccinated or qualifies for an exemption. More details on how to apply for an exemption are provided after the application process is complete



Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process


Samsung Electronics America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Reasonable Accommodation Team (855-557-3247) or [email protected] for assistance. This number is for accommodation requests only and is not intended for general employment inquiries.

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