Assistant City Manager
$142,708.80 - $242,590.40 Annually
Commerce City, CO
City Manager's Office
1/27/2023 11:59 PM Mountain
Hiring Range for this position: $142,700 - $192,644/annually.
An internal candidate is under consideration for this position.
The Assistant City Manager is a highly responsible executive level position that assists the City Manager and Deputy City Manager with the direction and coordination of the activities of assigned departments. This position will be responsible for providing strategic direction and promoting effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources.
Essential Duties & Responsibilities
- Under the direction of the Deputy City Manager, this position is focused on assisting in planning, directing and reviewing the City’s activities and operations as assigned.
- Provide leadership and direction to assigned departments including creating and implementing goals, strategic plans, assembling staff resources and coordinating work efforts.
- Explains, justifies, and defends City Manager’s projects, programs, policies and activities; negotiates and resolves sensitive and controversial issues as directed.
- Provides staff assistance to the City Manager; participates on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence.
- Works with executive leadership on strategic plan and adhering to the mission, vision and values of the organization.
- This position is responsible for providing high level administrative, analytical, and technical support to the City Manager’s Office to support decision making and policy direction.
- Plan, direct, and coordinate, through management level staff, the work plan for assigned functions; assign projects and programmatic areas of responsibility; provide direction and supervision on key projects; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
- Develops and maintains close working relationships with other cities, counties and governmental agencies. Represents the city in a leadership, policy-making capacity in negotiations with outside organizations; advocates the city's positions on issues in negotiations and meetings. Recommends and/or develops joint efforts on projects/issues when appropriate to achieve City Council's goals and objectives.
- Oversee and participate in the development and administration of the budget for assigned functional areas; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.
- Participate in the development of City goals, objectives, polices, and priorities; incorporate community input into goals and objectives for the Deputy City Manager’s, City Manager’s and City Council’s approval; develop new polices in consultation with the Deputy City Manager and City Manager; confer with appropriate Department Directors and employees regarding significant policy and procedural changes.
- All employees must model and demonstrate the City Values at all times during the course of employment; to include: Integrity, Collaboration, Innovation, Respect and Excellence.
Performs other duties as assigned
Essential Supervisory Duties
- Performs first and second level supervision; provides regular performance feedback, coaches and mentors employees, assigns work, and determines employment actions such as hiring, termination, salary changes, and training
- Prepares timely performance evaluations that clearly define expectations
- Identifies and acts on employee performance and/or morale issues
- Serves as a resource for department personnel, City staff, other organizations and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment
- Encourages Department Directors and their management teams to evaluate and prioritize individual and team goals within the context of the City’s organizational goals, objectives, and commitment to service
- Provides visible leadership presence Citywide to promote and encourage innovation, creativity, and service as the organizational mission
- Creates an open and safe communication environment
Bachelor’s degree in Public Administration or related field and at least seven years of progressively responsible experience in municipal management positions with authority for program direction and budget administration are required. Master’s degree in Public Administration is preferred. An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered. Must possess a valid driver’s license.
Knowledge, Skills, and Abilities
- Advanced knowledge of principles and practices of public administration and management, strategic planning, and municipal government, structure and operations
- Advanced knowledge of current social, political, and economic trends and operating problems of municipal government
- Advanced knowledge of budgeting and finance principles and practices
- Advanced knowledge of and ability to interpret and apply, federal, state and local laws, statutes, ordinances, rules, and regulations pertaining to local government operations as well as knowledge of federal and state legislative processes
- Advanced knowledge of City of Commerce City personnel policies, practices and procedures
- Advanced knowledge principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government
- Advanced knowledge of researching, analyzing and evaluating new service delivery methods and techniques
- Advanced knowledge of best city management practices; organizational development; impact fees; local, state, and federal laws and regulations; and land uses
- Proactively and expeditiously follows through on initiatives and projects to successful completion
- Flexibility and openness to changing priorities within a short amount of time
- Skill in establishing and maintaining effective working relationships with City employees, other agencies, and the public.
- Strong understanding of driving strategies to provide direction that align with vision and goals of the City
- Strong attention to detail and ability to analyze a variety of reports and records
- Ability to readily accept assignments from City Manager
- Ability to move forward on decisions and keep moving forward in the face of resistance
- Ability to handle confidential information
- Ability to analyze a variety of administrative, operational, fiscal, and social problems and make sound recommendations for solutions
- Ability to listen and communicate effectively both verbally and in writing with employees and diverse members of the public; ability to make effective public presentations
- Ability to negotiate and resolve complex issues
- Ability to communicate effectively with the public, even in an emotionally charged atmosphere
- Ability to delegate authority and responsibility
Equipment Used, Work Environment and Physical Activities
- Driving: Must be physically capable of operating motor vehicles safely in the normal course of assignments
- Office Equipment: Daily use of computer, keyboard, ipad/tablet, copier, scanner, printer, calculator, phone (desk & cell), camera, and electronic diagnostic equipment. Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel
- Other Equipment: Daily use of a copier, calculator, and printer
- Physical activities: Sits for long periods of time; may walk, stand, bend, stoop, reach, climb, carry and lift for varying periods
- Lifting: May involve lifting and carrying up to 25 lbs for short periods of time
- Vision and hearing: No special vision or hearing requirements
- Exposure to environmental conditions: Must be able to work under high stress conditions; often involving evening and/or weekend meetings and commitments
- Schedule: Position generally scheduled Monday - Friday; occasionally weekend work. Will require attendance at evening meetings, council sessions or after-hour events. May require attendance at off-site meetings.
- Additional Working Conditions: May be exposed to work settings that vary in convenience and comfort.
- Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job
NOTE: This job description is not intended to be an exhaustive list of all responsibilities and qualifications. Employees are accountable for all duties associated with this position.
The City of Commerce City is an equal opportunity employer.
HEALTH CARE PROTECTION: Employees are eligible on the first of the month following the employee's date of employment. Employees may add qualified dependents for coverage options as well.
Health Insurance: The City offers three different health plans administered through United Health Care.
Dental Insurance: Dental insurance is provided through the Delta Dental Plan. Employees may select the Delta Dental PPO Base Plan option or the Delta Dental PPO Buy-UP Plan option.
Vision Insurance: VSP provides the vision program. This includes an annual eye exam and annual frame or contact lenses allowance of $130.
DISABILITY INCOME: Employees are eligible the first of the month following the employee's date of employment.
Short Term Disability: The City provides a self-funded Short Term Disability (STD) benefit. When an eligible illness or injury occurs, employees are paid 100% of their normal weekly wage after a 40-hour waiting period.
Long Term Disability Insurance: The City has a Long Term Disability (LTD) insurance plan that pays 60% of wages, to a maximum of $6,000 per month for qualified employees. There is a 90-day disability eligibility period that coordinates with the STD plan.
SURVIVOR BENEFITS: Employees are eligible the first of the month following the employee's date of employment.
Term Life Insurance: The City pays the full premium for term life insurance at two times the annual salary up to $150,000 per employee. Spouses and dependent children are provided a $2,000 life insurance benefit.
Supplemental Life Insurance: Employees have the option to purchase additional coverage for themselves, spouse and dependents. A guarantee issue of $100,000 for employees and $50,000 for spouses is offered at the time of eligibility only.
FUTURE FINANCIAL SECURITY: Employees are eligible immediately upon hire.
401(a) Plan: The 401(a) plan makes saving for retirement easy. A 6% mandatory contribution is required of all eligible employees. In addition to the tax-deferred dollars you save, the City matches the employee's 6% contribution. City contributions are 100% vested after five years.
457 Defined Contribution Plan: Eligible employees may put additional tax-deferred dollars away for retirement. The City will match 50% of the employees contribution up to 2%. All contributions are immediately vested.
Roth IRA: Potential tax free earnings. All contributions are before tax. The City does not have a matching on the Roth IRA plan.
FLEXIBLE BENEFIT PLAN: Employees are eligible to enroll during the first thirty days of employment and during open enrollment each year.
**Section 125 Flexible Benefit Plan: Two flexible benefit plans offer a way for employees to pay for many expenses with tax-free dollars. This includes un-reimbursed health, dental and vision expenses for the entire family and child/dependent care expenses necessary for employment.
PAID TIME-OFF BENEFITS:
**Holidays: There are 10 paid holidays each year.
**General Leave: Leave banks are granted to employees after completion of six months of full-time employment. General Leave may be used for vacations, personal business, illness, or other reasons as requested by the employee and approved by his/her supervisor.
**Other Paid Time Off: Jury Duty, Injury Leave and Military leave are also available to employees.
Employee Assistance Program (EAP): We provide a confidential Employee Assistance Program to help support you and your family on any issue of concern. Eight private counseling sessions are available on a range of needs including, but not limited to marital issues, parenting concerns, grief counseling, supervisor issues, and drug and alcohol abuse.
Tuition Reimbursement: The City provides a tuition reimbursement program that reimburses qualified educational expenses.
Employee Home Ownership Program: To encourage employees to reside within the City limits of Commerce City, we may provide a secured loan for the down payment and/or closing cost assistance on a home in Commerce City. The employee must meet all City criteria as well as first mortgage underwriting criteria.
Personal Computer Employee Purchase Program: To encourage the development of employee computer skills, the City offers an interest-free loan to you for the purchase of computer hardware (including a Desktop or Laptop) and software. The employee must have successfully completed their 6-month Introductory Period for eligibility.
CIGNA Supplemental Insurance: This voluntary insurance offers a selection of plans that will pay for everyday living expenses, lost income, hospital co-pays, and deductibles related to accidents, cancer treatment, and specified health events.
Recreation Center Membership: Employees and family members are eligible for a membership to the Commerce City Recreation Center for $5.00 per person per year.
Golf Course Green Fees: Employees can play the City's award-winning Buffalo Run Golf Course at a rate of $9.00 for 9-holes or $18.00 for 18-holes. Employees can also purchase golf merchandise at discounted prices.
Wellness: Employees are eligible to earn up to $100 and a floating holiday in the next calendar year for participation in various wellness activities offered by the City throughout the year. Employees and Spouses enrolled in a city medical plan are also eligible for up to $500 each for completing various wellness activities.
Eligibility for Pay Increases: Employees are eligible for a pay increase around the time of their annual appraisal following a successful evaluation. Pay increases do not come at the time of the six-month introductory evaluation.
City of Commerce City
7887 E 60th Ave
Commerce City, Colorado, 80022