Administrative Assistant

Old Dominion University

Date: 2 weeks ago
City: Norfolk, VA
Contract type: Full time
Old Dominion University

Posting Details

Posting Details

Working Title

Administrative Assistant

Position Number





Norfolk, VA

Type of Position


Type of Job

EEO Category

F Administrative Support (Clerical & Sales)

Job Description

To provide administrative and operational and customer support to the Professor of Naval Science and staff of NROTC Unit Hampton Roads. The position exist as a liaison between the NROTC Unit Hampton Roads Consortium University offices, and NROTC alumni. Duties include providing information about the Naval Science program to prospective students, data base management, preparing correspondence in Naval format, tracking student data, administrating the security program as an alternate when the 3 primary individuals are not available, and to procure supplies with funds provided by ODU. Based on ODU regulations, only state employees at ODU can procure supplies

Type of Recruitment

Knowledge, skills and abilities

Knowledge of customer service and problem resolution techniques. Working knowledge of information systems and PC-related software used to prepare correspondence, produce reports and manipulate data. Effective oral and written communication skills. Effective time management and organizational skills. Demonstrated ability to apply and interpret regulations. Demonstrated ability to work independently and to work effectively within a team. Demonstated ability to lead and direct the work of others

Special licenses, registration or certification


Education or training


Level and type of experience

Prior experience working with data base software and providing administrative assistance in a business environment

Preferred knowledge, skills, abilities, education, experience, licensure, certification

Knowledge of the Naval Science and NROTC Unit Hampton Roads policies, procedures and practices. Knowledge of formats for military correspondence and reporting documents. Knowledge of ODU and Commonwealth of Virginia procurement policies and procedures. Associate degree in business or related field or equivalent combination academic classwork and experience. Administrative assistant experience in the military sector. Supervisory experience

Conditions of Employment

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number


Job Open To

General Public

Open Date


Close Date

Open Until Filled


Special Instructions Summary


Criminal Background Check

The final candidate is required to complete a criminal history check

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at
(757) 683-3141

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process

To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS)

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability

If you need to get a Certificate of Disability, use this link:, or call DARS at 800-552-5019

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor’s legal duty to furnish information

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * How many years of experience do you have in an administrative support role to include managing financial transactions, working with the general public, coordinating events and other related tasks?

    • 0 years

    • 1-2 years

    • 3-5 years

    • 6-10 years

    • 10 years +

  • Do you have knowledge of procurement policies and procedures?

    • Yes

    • No

Applicant Documents

Required Documents

  • Resume

  • Contact Information for Professional References

Optional Documents

  • Yellow Layoff Form

  • Blue Layoff Card

  • Certificate of Disability Letter

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