[Patent] Legal Administrative Assistant

Pierce Atwood


Date: 1 week ago
City: Boston, MA
Contract type: Full time
Pierce Atwood






Under general supervision and according to established policies and procedures, performs administrative duties in support of attorneys in the IP Practice area. Maintains positive contact with client and co-workers, and observes confidentiality in all client and firm matters.





Responsibilities Include:



  • Open new client matters and maintain electronic files;

  • Format, proofread, and file U.S. and PCT patent applications and attend to new electronic filings;

  • Prepare formal documents such as Declarations/Powers of Attorney and Assignments;

  • Report patent filings status and other documentation updates to clients as necessary;

  • Respond to formal Notices such as Notices to File Missing Parts & Notices to File Corrected Application Papers;

  • Attend to Assignment Recordations;

  • Attend to preparation of Information Disclosure Statements and electronic filing of same;

  • Assist with preparation of Office Action responses and attend to electronic filing of same;

  • Correspond with foreign agents and clients concerning actions due;

  • Maintain attorney dockets and calendars to ensure deadlines are timely met;

  • Review official Letters Patents and attend to corrections if necessary;

  • Attend to transfer of patent files and maintenance of off-site storage including physical and electronic files; and

  • Other duties as required.





Knowledge, Skills and Abilities Required



  • Bachelor’s degree preferred and/or Associates degree with relevant work experience

  • Minimum of 3 years patent prosecution experience, preferably in a large law firm or in-house legal department

  • Knowledge of U.S. and foreign patent filing and prosecution

  • Knowledge of MS Word, Excel, PowerPoint, standard patent docketing and management systems (such as CPI, IPDAS, Patent Bots), and standard document management databases (iManage) preferred


Relationship Management:



  • Must work cooperatively and professionally with team members;

  • Must work cooperatively and professionally with foreign agents and clients;

  • Must balance workflow and appropriately prioritize;

  • Must work with team members to offer solutions as issues arise;

  • Must be willing to participate in practice group business development meetings and focus group meetings;

  • Must take initiative to complete any requests and inquiries of an administrative nature;



  • Must work independently, with minimal supervision, to produce an accurate and well documented work product often under time-sensitive scheduling where multiple projects are required concurrently; and

  • Must demonstrate the ability to maintain strict confidentiality of the firm’s and its clients’ information.





To apply, please submit your cover letter and resume to Heather Higgins at [email protected]

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