Vital Event Data Manager
Dept of State Health Services
The Vital Event Data Manager provides advanced oversight and guidance to the daily operations of the Vital Event Data Management program and the Vital Event Data Linkage program. Guides the release of a large volume of vital event data needed for public health decision making by a wide variety of numerous internal and external customers. Ensures the programs run smoothly and efficiently as possible while meeting numerous customer needs. Provides advanced management, technical leadership, consultation, and expertise to program operations and planning. Formulates goals and objectives for business process improvements across the programs and implementation of best practices. Evaluates program functioning and designs and implements strategies to ensure all data releases and linkages are reliable, accurate, available, accessible, complete, and timely. Develops and implements a data quality strategy and an employee engagement strategy for both programs. Supervises the work of program staff and maintains needed staffing levels. Oversees the budget and reviews and approves expenditures. Reports to the Director of the Health Information Resources Unit and works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions:
EJF 1: Business functions oversight: data management program (25%)
Oversees and manages all business functions unique to the Vital Event Data Management program. Oversees the day-to-day operations for the program which includes vital event data management, analysis, and dissemination. Oversees a team of highly specialized employees who manage, analyze, and disseminate a large amount of complex data to a wide variety of audiences. Evaluates program functioning and designs and implements strategies for business process improvements. Provides comprehensive and prompt responses to data requests. Organizes and monitors a work queue for the team to capture all incoming data requests. Also responsible for overseeing a comprehensive set of data use agreements and other legal and contractual documents which govern data releases.
EJF 2: Business functions oversight: data linkage program (25%)
Oversees and manages all business functions unique to the Vital Event Data Linkage program. Oversees the day-to-day operations for the program which includes linkages between vital event data and other data sources. Oversees a team of highly specialized employees who perform complex data linkages. Evaluates program functioning and designs and implements strategies for business process improvements. Provides comprehensive and prompt responses to data linkage requests. Organizes and monitors a work queue for the program to capture all incoming data linkage requests. Also responsible for overseeing a comprehensive set of data use agreements and other legal and contractual documents which govern data linkages.
EJF 3: Personnel oversight (20%)
Supervises a team of direct reports. Organizes workflow and ensures employees understand their duties or delegated tasks. Monitors employee productivity and provides constructive feedback, coaching, and discipline as needed. Maintains staffing levels by recruiting, selecting, orienting, and training employees and developing personal growth opportunities.
EJF 4: Data quality control strategy oversight (10%)
Designs and implements strategies to ensure all data releases and linkages are reliable, accurate, available, accessible, complete, and timely. Develops goals and objectives around improving data quality. Establishes adequate controls to ensure proper data quality. Implements best practices to maintain a high quality of information. Documents all quality control procedures and processes.
EJF 5: Budget oversight (10%)
Oversees the programmatic budget and reviews and approves expenditures. Aligns budget to program, unit, and section strategic goals and ensures strategic goals are funded as needed. Develops fiscal year spending plans and monitors expenditures throughout the fiscal year. Assists in the development of contracts and other agreements to coordinate purchasing of goods and services.
EJF 6: Employee engagement strategy oversight (5%)
Develops and implements an employee engagement strategy and applies best practices related to recruitment, hiring, ways to build strong teams, develop staff, and retain employees. Develops and implements goals and objectives related to employee engagement. Develops and documents policies and procedures to improve these areas. Utilizes staff feedback such as the Survey of Employee Engagement to guide engagement activities.
EJF 7: Other Duties (5%)
Other duties as assigned may include actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or COOP activation. Such participation may include an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of health, healthcare and public health data, programs and practice
Knowledge of process improvement and quality assurance processes and methods
Knowledge of strategic planning, budget management, human resource management and project management
Knowledge of the principles of leadership and how to effectively interact with various leadership styles
Knowledge of data quality control and assurance practices, principles, and techniques
Knowledge of principles of research, advanced data analysis, and data dissemination
Knowledge of principles of statistics and statistical software
Knowledge of available computer software packages applicable to biostatistics software such as SAS, SPSS, SQL, STATA and others
Knowledge of database management principles and technology
Skill in clear and concise written and oral communication
Skill in establishing and maintaining effective working relationships
Skill in identifying problems, evaluating alternatives, and negotiating and implementing solutions
Skill in managing multiple and competing priorities
Skill in staff recruitment, employee engagement, staff development and retention
Skill in the development, implementation, and evaluation of projects and business functions
Skill in developing, reviewing, and managing budgets
Skill in establishing plans and setting objectives and goals that support an overall business strategy
Skill in managing, analyzing, and disseminating data
Skill in using statistical software programs and/or programming languages
Ability to build effective teams and work in a team environment
Ability to build and maintain successful, collateral and collaborative working relationships
Ability to implement best practices and methods to continually improve customer service and program performance
Ability to gather, assemble, correlate and analyze facts to identify problems and develop solutions
Ability to analyze complex information and exercise sound judgment in making critical decisions or recommendations
Ability to direct and organize program activities and business functions
Ability to train, lead, assign and prioritize staff workloads
Ability to effectively supervise staff
Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from an accredited four-year college or university with a bachelor's degree with major coursework in a relevant field (e.g., public or business administration, health information management, public policy, social work, public health). Related work experience may substitute for educational requirement on a year-for-year basis. Experience applying state and/or federal statutes. At least one (1) year working with vital records (birth, death, fetal death records). At least one (1) year experience using SAS statistical software. Experience in leading the work of others preferred. Direct supervisory experience strongly preferred.
To be considered for an interview, applicants must demonstrate a clear match to all initial criteria in the EMPLOYMENT HISTORY and SUMMARY OF EXPERIENCE SECTIONS of the application. Resumes will not be considered. All applicants chosen to participate in the virtual “face-to-face” interview process must have access to a computer and the Internet. Only applicants selected for an interview will be notified of final selection.
Selected Candidate must submit to and pass a fingerprint-based criminal background check upon offer of employment.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 111X, 112X, 113X, 114X, 611X, 612X, 621X, 631X, 632X, 641X, 648X, SEI15, 0203, 0207, 0302, 0520, 0602, 0802, 1802, 6502, 7202, 7208, 7210, 7220, 8U000, 9G100, 16GX, 41AX, 86M0, 86P0. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf
111X, 112X, 113X, 114X, 611X, 612X, 621X, 631X, 632X, 641X, 648X, SEI15, 0203, 0207, 0302, 0520, 0602, 0802, 1802, 6502, 7202, 7208, 7210, 7220, 8U000, 9G100, 16GX, 41AX, 86M0, 86P0
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In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.