Business Systems Coordinator

Rutgers University

Date: 1 week ago
City: Newark, NJ
Contract type: Full time
Rutgers University

Position Details

Position Information

Recruitment/Posting Title

Business Systems Coordinator

Job Category

Staff & Executive


NJMS-Office of the COO-Tss


New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives

Rutgers RBHS is an anchor institution that boasts locations in Newark, New Jersey, a city of promise

Posting Summary

Rutgers, The State University of New Jersey is seeking a Business Systems Coordinator for the Office of the COO/Technology Support Services within the New Jersey Medical School. Under direction, the Business Systems Coordinator will provide front-end technical Support and analysis to the NJMS and Graduate School community (faculty, staff & Students) in the use of various academic systems, including reporting, data-dashboarding and training

Among the key duties of this position are the following:

  • Provide quality assurance for educational technology applications and systems, including systems testing, problem solving, resolution, and end-user liaison and communication.

  • Train and assist in educational and classroom technology solutions in place at the school. Lead training sessions and create material related to educational technology training in academic systems and general Microsoft office products.

  • Participate in the coordination of projects related to the implementation of academic business systems within the Department.

  • Participate on committees and task forces related to system implementation and use. Communicate the status of activities and projects.

  • Assist in the development of written, web, and video materials to support system use.

  • Acts as a liaison between the end user community, Technology Support Services, RU OIT and outside vendors.

  • Keeps abreast of new technologies and computer methods.

Position Status

Full Time

Hours Per Week

Daily Work Shift


Work Arrangement





Position Salary


Annual Minimum Salary


Annual Mid Range Salary


Annual Maximum Salary


Standard Hours


Union Description

HPAE, Local 5094

Payroll Designation



Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to

COVID-19 Immunization Requirement

Under Policy 60.1.35, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility



Minimum Education and Experience

  • Bachelor’s Degree in Business Administration, Computer Science or a related field required. A minimum of three years of experience in an academic or technology area.

  • Equivalent experience, education and/or training may be substituted for the education requirements.


Required Knowledge, Skills, and Abilities

  • Experience in preparing and maintaining accurate records.

  • Proficient in Microsoft products: Word, Excel, Access and PowerPoint.

Preferred Qualifications

  • Experience with Educational Technology tools (e.g., audience response) and systems.

  • Experience with learning management systems (e.g., Canvas) a plus.

  • Training Experience.

  • Experience with Tableau data dashboard a plus.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number


Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Newark (RBHS)





Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information

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