Purchasing Assistant


Date: Nov 25, 2022
City: Jacksonville, FL
Contract type: Full time
Purchasing Assistant

VETERANS’ PREFERENCE: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by visiting the following link (http://www.dms.myflorida.com/content/download/97612/566545). All documentation is due by the close of the vacancy announcement.

Under routine supervision, assists in purchasing materials and/or services at a competitive cost in a timely manner to support cost-effective and efficient JEA operations. Job requires basic knowledge of company procurement practices and operating procedures sufficient to perform a range of routine purchasing and administrative support tasks. Procedures are established and a number of specific guidelines are available requiring judgment in locating and selecting the most appropriate response to specific cases. Identifies and suggests solutions to routine or recurring problems. Work is reviewed in progress and upon completion for accuracy and completeness in following instructions, timely and appropriate responsiveness to the customer, and adherence to the JEA Purchasing Code and Operating Procedures and the professional standards of the Universal Public Purchasing Certification Council (UPPCC). Regular contact with internal customers and suppliers is required to obtain, clarify or provide facts or information

  • Supports an assigned team in providing excellent customer service.

  • Initiates responses to internal customer requests, inquiries, problems and complaints initiated by phone, email or face-to-face meetings.

  • Researches purchasing topics, projects and problems and compiles findings for review by others.

  • Prepares, assembles and processes purchasing documents for distribution and monitors and follows up on deadlines and required timeframes.

  • Maintains required files for Purchase Order backup.

  • Coordinates conferences and meetings and assists with preparation for employee training.

  • Gathers, compiles, classifies and analyzes information for completing Purchase Agreements, Contracts Releases, Change Orders, Requisitions and Receipts.

  • Enters and maintains supplier data in an automated information system.

  • Creates change orders for assigned contracts.

  • Organizes and maintains contract records, monitors activity and prepares usage reports.

  • Creates Releases to Blanket Orders and Purchase Orders to Contract Purchase Agreements.

  • Provides research, data collection, cost analysis and other project and administrative support to assigned purchasing team.

  • Prepares graphs, charts and reports for assigned purchasing team.

  • Updates purchasing department data on JEA web site.

  • Participates in training opportunities to enhance purchasing knowledge, skills and abilities.

  • Participates in gathering data for process maps and quality measurements.

  • Performs other job-related work as assigned.



High school diploma or equivalent and three (3) years of technical or clerical work.

Must satisfactorily complete all required JEA training, including internal department cross-training.
Incumbent must satisfactorily complete all internal procurement training requirements per attached document (other than on-the-job training requirements) within the probationary period.
A valid driver’s license is required prior to employment and must be maintained during employment in this classification.

This position requires that employees be in compliance with JEA procedure ES A0200 A0101 RS 628 Screening Personnel Risk Assessments (pre-hire for “FACTA” designations; pre-hire and recurring for “CIP” designations).

Primary Location: US-FL-Jacksonville

Work Locations: 21 W Church Street 21 W Church Street Jacksonville 32202

Job: Administration / Clerical

Job Posting: Nov 23, 2022, 11:55:04 AM

Closing Date: Dec 5, 2022, 10:59:00 PM

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