Scheduling Administrative Assistant

Allied Universal

Date: Nov 25, 2022
City: New York, NY
Salary: $24 - $27 / hour
Contract type: Full time
Allied Universal
MSA Security, An Allied Universal Company, is a leading global provider of high consequence threat solutions. We offer customized and innovative security solutions developed and executed by a team of experienced professionals. We deploy more than 800 Canine Detection Teams nationwide to mitigate the explosive and active shooter threats. Our patented SmartTech solution provides instant, remote X-ray screener support from FBI-trained bomb technicians. At MSA Security, we take pride in hiring professionals with diverse backgrounds in law enforcement and military service. Start your phenomenal career with us today!

MSA Security, an Allied Universal Company, is hiring a Scheduling Administrative Assistant. The Scheduling Administrative Assistant will be the primary auditor of timesheets and exemptions for all field employees. The Scheduling Administrative Assistant will also act as liaison for all other departments relevant to the to the scheduling and operation functions


  • Audit all timesheets daily

  • Compare all time sheets to scheduling data to identify and resolve discrepancies

  • Confirm the proper billing information is sent out to the client, taking into consideration schedules, time sheets, and overtime

  • Consistent correspondence with employees to ensure quality and accuracy of the time sheet information provided

  • Assist with ad hoc assignments as needed

  • Maintain contact with field employees to ensure timely arrival, answering of post questions, and any additional information

  • Track emails and make scheduling changes as they are received

  • Maintain employee vacation schedules with updates to the Scheduling Supervisor

  • Maintain telephone contact with clients as necessary

  • Maintain Scheduling database to ensure accurate information on the daily schedule is posted

  • Ability to collaborate with employees involved from both scheduling and additional departments

  • Liaison as necessary among handler, operatives, and headquarters to ensure maximum visibility

  • Work with local field supervisors to develop and implement best practices

  • Sending out reminders, scheduling, or canceling meetings in a timely manner

  • Managing and confirming travel bookings and arrangements


  • High School diploma or GED equivalency

  • Minimum of two (2) years of experience in high volume staffing or scheduling setting

  • Understanding of office management systems and procedures

  • Excellent time management skills and ability to multi-task

  • Able to interact professionally with all levels of employees and clients

  • Strong proficiency in Microsoft Office (Word, PowerPoint, Excel, and Publisher)

  • Excellent oral and written communication skills


  • Military or Law enforcement experience

  • Prior experience utilizing customer relationship management systems


  • $24-27.00 per hour

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information:

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit:

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