Legal Administrative Assistant

RR Donnelley

Date: Sep 23, 2022
City: Phoenix, AZ
Contract type: Full time
RR Donnelley
Shift: Saturday - Tuesday, 1:30pm - 12:00am

We are seeking a dynamic professional to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center. As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.

  • Create, edit and format legal documents to firm specifications using a variety of
software applications * Prepare pleadings and discovery documents for filing and service
  • Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)
  • Perform word-for-word reading of converted documents against originals to ensure accurate conversions
  • Perform cross-reference checks and defined term checks
  • Review tables of authorities as requested
  • Check corrected proofs against markup to ensure all corrections were made accurately
  • Check formatting for consistency and adherence to client specifications
  • Convert, clean and format documents to/from different file formats
  • Create charts, graphs, tables and spreadsheets as requested
  • Create and/or edit Tables of Authorities and Table of Contents
  • Perform data entry utilizing various software applications
  • Transcribe analog or digital dictation files
  • Restore/recover corrupted document files as necessary
  • Edit contracts
  • Conduct eFiling – State and Federal
  • Utilize docketing/calendaring department to track court and filing deadlines
  • Research projects
  • Cite checking (as required)
  • File sharing and file downloading
Required Skills

  • Familiarity with legal terminology and a variety of document formats used in legal work
  • Ability to work through complex legal document markups and instructions in a timely and accurate manner
  • Ability to prioritize various requests and deadlines simultaneously
  • Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling, and punctuation
  • Proven ability to perform complex work in a timely manner and meet strict deadlines
  • Exceptional attention to detail
  • Ability to interact with client and team members in a professional and respectful manner at all times
Required Experience

  • High school diploma or equivalent required; bachelor\'s degree preferred with 3+ years experience as a litigation secretary, legal (litigation) administrative assistant, or legal field
  • Strong knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
  • Experience and exposure in any of the legal word processing tasks below would be an added advantage; proofreading, Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
  • Knowledge of currently used legal writing styles and citation protocols (The Chicago Manual of Style, The Bluebook, and the California Style Manual)
  • Previous experience working in a law firm as a Litigation Secretary, Paralegal, or similar position
At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role. They know how to manage the job and exceed expectations. Founded in 1846, RRD is a global company that employs over 25,000 people in 40 countries across the globe. For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!

RRD is an EEO/AA including Vets and Disabled Employer

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