Senior Administrative Assistant

Federal Reserve Bank


Date: Sep 23, 2022
City: Charlotte, NC
Salary: $48,300 - $60,400 / year
Contract type: Full time
Federal Reserve Bank
Company Federal Reserve Bank of Richmond

At the Richmond Fed, we’re driven by our mission to strengthen the economy and our communities. We take great pride in what we do and it impacts everyday people every day.

When you join our team, you’ll become part of a culture that welcomes differences, cares about our communities, and empowers each other to lead from where we are to make things better.

Bring your passion and we’ll provide challenging and purposeful careers in a variety of fields, opportunities to grow and a wide range of benefits and perks that support your health and wealth. It’s all part of what makes #MyRichmondFed a great place to work!

The Research Department of the Federal Reserve Bank of Richmond is looking for a Senior Administrative Assistant, reporting to the Research Administration Manager. As the Senior Administrative Assistant you will provide administrative support for the Richmond Regional Executive and Research initiatives.

Responsibilities include but are not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, emails, deadlines and appointments; making travel arrangements; coordinating meetings and supporting the administrative needs of events; maintaining databases; acting as a liaison to other departments; and completing assigned projects.

**Highly encouraged to submit a cover letter with application**

What You Will Do:

Perform a variety of complex administrative and business support activities; anticipates and manages workflow, and proactively coordinates upcoming deliverables for core Research programs and processes.

Provide direct administrative support, including calendar management and travel coordination, to the Richmond Regional Executive and Economist.

Provide administrative support for core Research programs including the Research Publications and Economic Education initiatives, creating online course registrations, managing attendee lists, coordinating room or virtual meeting set up, and distributing course materials to attendees.

Provide meeting and event administrative support, including scheduling rooms, setting up virtual meetings, managing invitation lists, escorting visitors, coordinating room set-up and day-of meeting logistics, and arranging transportation and hotels

Proofread often confidential documents to ensure crisp, clear and concise content; review and edit documents and presentation materials for consistency and continuity; identify and correct data discrepancies

Perform purchasing and payment activities for the department, working within established guidelines to ensure compliance with Federal Reserve policies and timely payment of invoices.

Maintain department records to meet requirements of audits and operations reviews.

Continuously improve processes and practices; ensures that processes and practices adhere to relevant policies and compliance requirements

Actively participate on workgroups for the Department, Fifth District, and Federal Reserve System levels

Serve as a back-up to other department Administrative Assistants.

Qualifications:

High school diploma or GED

5+ years of prior administrative assistant experience

Ability to organize, prioritize and manage multiple tasks/projects and meet deadlines including the management of multiple calendars and inboxes to ensure the completion of key deliverables

Experience communicating verbally and in writing while collaborating effectively with multiple stakeholders at all organizational levels

Ability to apply business savvy and sound judgment in dealing with complex and often sensitive situations

Attention to detail and ability to work with precision

Ability to anticipate and solve problems in practical, creative ways

Strong action-orientation with a focus on proactivity

Command of MS Office products (i.e. Word, Excel and PowerPoint) and collaboration tools (SharePoint, Teams) and the analytical skills to put them to full use

Ability to respond to internal or external requests for information in a timely manner

Discover the Reason Why So Many People Love It Here!

When you join the Richmond Fed, not only will you find a challenging and purposeful career, you’ll also have access to a wide range of benefits and perks that support your health and wealth, including:

Great medical benefits

Pension and 401(k) with employer match

Paid time off

Tuition reimbursement

Employee resource networks

Paid volunteer leave

Flexible work options

Onsite amenities that make working here fun

Other Requirements and Considerations:

A requirement of this position is that the employee must be fully vaccinated against COVID-19; individuals who are unable to be vaccinated due to a medical condition or sincerely held religious belief may request an accommodation from the Bank.

Candidates should review the Bank’s Employee Code of Conduct to ensure compliance with conflicts of interest rules and personal investment restrictions. The Code is available on the About Us, Careers webpage at www.richmondfed.org.

Sponsorship is not available for this role. Selected candidate is subject to special background check procedures.

The hiring range of the Administrative Assistant - Senior is $48,300 - $60,400 annually.

Salary offered will be based on the job responsibilities and the individual’s knowledge, skills, and experience as defined in the job qualifications/experience.

Applications are reviewed on a rolling basis. Interested candidates are strongly encouraged to apply by September 14, 2022.

The Federal Reserve Bank of Richmond provides equal opportunity to all individuals without regard to race, sex, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, or genetic information.

Full Time / Part Time Full time

Regular / Temporary Regular

Job Exempt (Yes / No) No

Job Category Administrative/Clerical

Work Shift First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume