Director of Sponsored Projects Administration, Dell Medical School

University of Texas at Austin

Date: Sep 23, 2022
City: Austin, TX
Contract type: Full time
University of Texas at Austin
Job Posting Title: Director of Sponsored Projects Administration, Dell Medical School


Hiring Department: Dell Medical School


Position Open To: All Applicants


Weekly Scheduled Hours: 40


FLSA Status: Exempt


Earliest Start Date: Immediately


Position Duration: Expected to Continue


Location: AUSTIN, TX


Job Details:

General Notes

Position is remote, as are all staff positions on the Dell Medical School Office of Research Team. However, on campus work space can be provided, if desired. Pre-approval on state eligibility during the offer process will be required for remote work. Remote work will require reliable internet access and a suitable workspace free from distractions.


Lead the Dell Medical School Office of Research Sponsored Projects Administration team, in collaboration with the Vice Dean of Research, Assistant Dean of Research, Department Chairs, Department Associate Chairs for Research, & Department Directors, other Dell Med Research Directors, and main campus partners in the Vice President for Research’s office, to ensure successful implementation of strategic plans and provision of sponsored projects administration support and services to the Dell Med research community.


Work with the Vice and Assistant Deans of Research, other leaders in Dell Med’s Office of Research, as well as leaders in the UT Austin Office of Sponsored Projects, to ensure operational decisions, actions, and resource allocations are supportive of Dell Med’s research goals and objectives. Collaborate to identify, develop, implement, and operationalize long- and short-term strategic plans for how to best support, manage, and execute sponsored projects administration.

Coordinate with faculty and staff at Dell Medical School, other UT Austin organizations, clinical partner organizations, and other constituents to ensure successful collaboration, execution, and oversight of sponsored projects and clinical trial financial and administrative activities within Dell Medical School. Work to develop mechanisms and processes for collecting and managing metrics for internal management and external reporting for sponsored projects and clinical trial activities.

Oversee policy and procedure development and implementation to ensure compliance with and adherence to applicable federal, state, and local regulations across all projects while also working with leadership to reduce administrative burden while mitigating risk as possible. Serve as point of contact (POC) for internal and external auditors in coordination with UT Austin Sponsored Projects Award Administration (SPAA) and Dell Med Finance teams.

With specific autonomy, responsible to approve for submission, and accept associated risks for, all sponsored projects proposals on behalf of Dell Medical School and UT Austin. Within this is also procedural autonomy to approve and accept risk for specific actions within the oversight and management of the award, including items such as JIT, RPPR, prior approval actions, etc.

Manage a team of sponsored projects professionals supporting the Dell Medical school research community (internal and external constituents), including the financial and administrative management of all sponsored projects, including clinical trials.

Provide support and professional guidance to Dell Medical School leadership and other stakeholders (internal and external) regarding Dell Medical School Sponsored Projects Administration. Develop and maintain organization infrastructure and partnerships.

Other related functions as assigned.

Required Qualifications

Bachelor’s degree and 10 years of relevant experience, including at least 5 years’ leadership/management experience within sponsored projects/research administration. Previous experience managing a dynamic sponsored projects portfolio. Demonstrated success cultivating and leading a team of professional research administrators. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

10+ years\' experience in sponsored projects/research administration, with a preferred focus on medical schools/academic medical centers and with at least half of this time in a leadership/management position. Inception to closeout experience with sponsored projects, including financial management. Experience managing clinical trial budget development and negotiations, including Medicare Coverage Analysis. CRA, Master\'s degree, or similar advanced training

Salary Range


Working Conditions

Repetitive use of a keyboard at a workstation.

Required Materials


3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.


Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.


Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.


Equal Opportunity Employer:

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.


Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.



The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:



Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

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