Vendors Management & LC Specialist

Purpose of Job

The employees at this level perform specific tasks individually under close supervision. They carry out tasks related to research, gathering and analyzing information, drafting reports and documents, participating in specific meetings, and developing their individual professional expertise.

The simple operational activities they engage in include evaluating the local market in targeted areas, identifying local purchasing opportunities, updating the qualified supplier database, and gathering information about the technical scope of the specifications or request for quotation.

Job Responsibilities

Local content:

• Understanding and applying the latest regulations related to local content issued by the Local Content and Government Procurement Authority (e.g., purchasing objectives, supplier selection, etc.)
• Evaluating the local market in targeted areas (such as materials, equipment, spare parts, innovation, etc.) to identify local purchasing opportunities.
• Consolidating evaluation results, including an overview of the local market, challenges, market analysis, supplier list, and thus identifying and categorizing all materials to be purchased from internal or external suppliers.
• Evaluating suppliers' post-qualification in line with the established guidelines and presenting the results to the relevant stakeholders.
  
  
  

Vendor Management:

• Coordinating with the Procurement Planning and Supplier Qualification Management to conduct the qualification assessment and compare inputs from different suppliers to validate and update the qualified supplier database.
• Classifying qualified suppliers based on purchasing needs (such as project types, spare parts, etc.), and preparing a list of qualified suppliers by category to be referred to during the initiation of the specifications/quotation request process.
• Receiving and reviewing supplier evaluation reports on an ongoing basis, adding them to the supplier blacklist according to the supplier evaluation report, and continuously updating the supplier qualification database.
• Verifying the qualification database, where appropriate, assessing potential suppliers, and shortlisting them to send the competition package.
• Sending requests for information and answering relevant questions in a timely manner.
• Verifying technical and commercial proposals for local content requirements.
• Receiving, evaluating, and validating delivered goods against the terms and conditions, including technical specifications, required quantities, service quality, etc., and raising issues related to deficiencies and non-compliance in the outputs to management for resolution.
• Monitoring transactions between suppliers and departments that placed orders to ensure goods are received according to the purchase order, verifying the accuracy of documents and invoices for verification and processing of payment.
  
  
  

Organization and Operations:

• Following all relevant standardized policies, processes, and operational procedures to ensure that work is carried out in the correct and consistent manner.
• Assisting in resolving escalated issues and providing necessary support to less experienced teams to ensure work is carried out efficiently.
• Escalating complex issues to the concerned individual to ensure that issues are resolved, or problems are addressed in an appropriate and correct manner.
• Performing other tasks as required by the job.
  
  
  

People Management:

• Training less experienced employees on various job activities to ensure knowledge transfer, when applicable.
• Providing clear guidance, prioritizing tasks, assigning and delegating responsibilities, and monitoring the workflow of subordinates/less experienced employees.
• Supporting less experienced employees or direct subordinates in carrying out their tasks in accordance with the defined policies and processes.
  
  
  

Job Details

Communication and Contacs

Education

Bachelor’s degree in Business Administration, Engineering, or equivalent is required

Experience

Minimum 1 year of relevant experience

Competencies

Information Systems Knowledge - Developing

Vendor Management - Developing

Communication - Developing

Professionalism - Developing

Tender Management - Developing

Inventory and Warehouse Management - Developing

Results Oriented - Developing

Customer Focus - Developing

Strategic Sourcing and Procurement - Developing

Change Enabler - Developing

Risk Assessment and Management - Developing