Subsidiaries Board Secretaries Analyst

Job Purpose

Jobs at this level are responsible for independently supporting and contributing to the effective governance and operational efficiency of subsidiary boards. This includes actively participating in establishing best practices for board secretariat functions, ensuring robust compliance with legal and regulatory requirements, and facilitating clear communication and information flow between the Group and its subsidiaries. The role holder shall carry out their duties in accordance with the stipulated business policies and procedures.

Job Responsibility

Nominate permanent Subsidiaries Board Secretaries based on the maturity of the subsidiaries and the need for dedication to such roles, ensuring proper handover of all relevant materials.

• Onboard newly appointed board secretaries at the subsidiaries to accelerate collaboration between the Group and subsidiary boards.
• Oversee the role and activities of Subsidiaries Board Secretaries, including but not limited to:
• Providing guidance on corporate governance best practices to ensure that subsidiary boards operate in alignment with legal and regulatory requirements through the appointed board secretary.
• Organizing and coordinating board meetings for subsidiaries, including scheduling, agenda preparation, and logistics management through the appointed board secretary.
• Maintaining accurate records of board meetings, including minutes, resolutions, and other essential documents, ensuring they are accessible and compliant with regulatory standards.
• Acting as a central point of communication between subsidiary boards, executive management, and other stakeholders to facilitate information flow and collaboration.
• Ensuring that subsidiary boards have access to the necessary resources, tools, and support to fulfill their governance responsibilities effectively.
• Ensure synchronization of the Group Board and committees' calendar, along with mandatory agenda items, with the calendars of subsidiaries' boards and committees to the fullest extent possible.
  
  

Job Responsibility (cont.)

Years Of Experience

0-2 years of experience in a related discipline

Nature Of Experience

Prior experience in corporate secretarial support

Job Band

Professional

Skills

Education

Bachelor Degree in Business Administration or Law

Additional Education

Certifications