Specialist, Administration III

Job Description

Job Title Specialist, Administration

Reporting to

Chief Audit Executive

Business Unit/Function

Internal Audit

Department

Internal Audit

Direct Reports

0

Budget/Size

Grade

M9

Job Family

Group Internal Audit

Sub Family

Administration

Position Type

Regular

Role Profile Number

Job Purpose

Responsible for providing high-quality administrative and operational support to the internal audit department. This role ensures the smooth and efficient functioning of the internal audit function by managing administrative processes, coordinating with stakeholders, and assisting the Chief Audit Executive and the audit team in achieving their objectives.

Key Accountabilities

• Manage the department's calendar, schedule meetings, and coordinate the logistics for internal audit engagements, trainings, and other events.
• Maintain and organize the internal audit department's files, records, and documentation, ensuring proper storage, retention, and retrieval.
• Collaborate with the Chief Audit Executive and audit team members to support the development and implementation of the annual audit plan and department initiatives.
• Assist in the planning and coordination of audit engagements, including facilitating communication with audited departments and organizing necessary resources.
• Monitor and report on the department's key performance indicators, such as audit plan progress, budget utilization, and resource utilization.
• Maintain an up-to-date understanding of the organization's structure, operations, and relevant policies and procedures.
  
  

Minimum Qualifications, Experience And Competencies

Minimum Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field.
  
  

Minimum Experience

• 3-5 years of experience in an administrative or operational support role, preferably in an internal audit, accounting, or finance department.
  
  

Ma’aden High Performance Competencies

• Excellent written and verbal communication abilities, with the capacity to interact effectively with all levels of the organization
  
  

Skills

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and experience in managing databases and document repositories.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Attention to detail and a high level of accuracy in performing tasks.