Senior Team Coordinator - Document Controller

Job Description

Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you’ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.

WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.

We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia.

Responsibilities

• Document Management: Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.
• Version Control: Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.
• Document Retrieval: Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.
• Quality Assurance: Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.
• Compliance: Ensure that document management processes comply with relevant regulatory standards and organizational policies.
• Training and Support: Provide training and support to staff on document management processes and software systems.
• Collaboration: Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.
• Security: Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.
• Auditing: Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.
• Continuous Improvement: Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.
  
  
  

Qualifications

• Bachelor's degree in engineering or business administration, or a related field.
• Minimum of 5 years of experience in document control roles within the consultancy sector, with a focus on site supervision for Consulting Services.
• Proven experience in document control or records management role.
• Proficiency in document management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Good communication and interpersonal skills.
• Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.
• Certification in document management (e.g., Certified Document Controller) is desirable.
  
  
  

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.