Senior Procurement Manager

Job Title: Senior Manager Procurement

Function: Supply Chain

Department: Procurement

Reports to: Director Procurement

Purpose of the job

Develop and drive the company’s long term procurement strategy and its short term execution plans (end-to-end procurement cycle) by ensuring all required direct raw and packaging materials and indirect goods and services are delivered On-Time-and-in-Full (OTIF) at all the manufacturing sites, sales depots & offices so as to maintain business continuity at all times.

Key Accountabilities

1. Scope of work

• Responsible for complete procurement cycle end to end for raw material, packaging material & indirect goods and services.

1. Procurement strategy

• Developing company’s long term procurement strategy by category in terms of where to source from, why and when.

1. Market & Source profiling

• Drive the supplier and market profiling process, new vendor qualification, supplier audit and approval, supplier selection & on-boarding plan.

1. Market Intelligence and Commodity Plans

• Collect Global & Regional Market intelligence, supply & demand insights, commodity market indexes and convert the data collected into intelligent insights that helps the organization take the right decisions.
• Analyze and identify sourcing opportunities and evaluate risks that helps SADAFCO take the “right time to buy” decisions.

1. Procurement policies, guidelines & processes

• Develop, Plan, implement, maintain, monitor and improve standard procurement policies, operational guidelines & standard operating processes.

1. Bids / Request for Proposal (RFP) / Request for Information (RFI)

• Prepare & Issue Bid / Tender documents and solicit RFP on capital expenditure, major commodities & major service contracts.

1. Cost Comparison, Evaluation and Selection

• Prepare cost evaluation matrix to help the team compare bids received based on costs, specifications, terms and conditions, quality, suitability and reliability of offers for all supplies / materials / services.

1. Cost Modelling & Negotiation

• Prepare cost model formats linked to market index to ensure cost transparency and alignment with global commodity prices.Apply negotiation tactics and plans to arrive at targeted costs to maintain healthy margins.

1. Cost reduction projects

• Identify and implement cost reduction projects on total cost of ownership basis. Align internal stakeholders and implement projects in a timely manner.

1. Contract and agreements

• Prepare contract drafts including supply terms and conditions for validation by the legal department before conclusion. Ensure timely renewal of supply agreements to minimize risk and liability from legal perspective for key products and services.

1. Annual Budget preparations

• Prepare Annual purchase budgets for all raw material, packaging material and contract packed goods. Ensure healthy margins are maintained by keeping costs low. Monitor actual spend Vs. budget periodically to ensure company delivers its bottom line targets.

1. Supplier Partnerships & Performance monitoring

• Develop the supplier performance evaluation matrix so as to assess the suitability of the supplier as per SADAFCO standards. Initiate the process for developing and building strong relationships with such suppliers so as to transform them from standard vendors into reliable supply partners.

1. Supply Security and Risk Management

• Conduct supplier SWOT analysis and develop alternate supplier plans so as to ensure on- time delivery, price stability and consistent quality is maintained at all times.

1. Innovation and Launch

• Bring in supplier research and development insights for business as and when required. Support timely innovation & launch of new products into market.

1. Local Regulation conformity

• Understand and implement regulatory requirements as per local law & as communicated by concerned authorities (SFDA / SABER / SASO).

1. Supply Planning and Stock management:

• Ensure supply planning parameter accuracy and its timely updation reflecting changing market norms.
• Ensure factories are working efficiently as planned without disruption by ensuring timely arrival of goods as per agreed quality norms.

1. Shipping and Custom Clearance:

• Negotiate sea freight costs with shipping lines and implement rate agreements. Manage custom clearance requirements in timely manner to ensure goods reach the manufacturing sites on a timely basis with minimal damages and delays.

1. Working capital and inventory management:

• Monitor and manage the inventory level so as to ensure stock levels are in line with company targets on working capital, storage space availability and company stock norms.

1. Team management & People development:

• Lead procurement team members to deliver company targets. Coach, mentor and upskill team members to ensure continuous development.
• Develop job rotation & succession plans.Create a work culture that helps transparency, team work, growth and development of individuals.

Job Requirements

• Education: MBA / Post Graduate.
• Specific diploma/education: CIPS, CIPP qualification (preferable)
• Minimal experience: 12 years in procurement out of which a minimum of 8 years in the FMCG industry & a minimum of 4 years in food industry).
• Languages: Fluent in English. Knowledge of Arabic will be an advantage
• Experience of using ERP systems
• Good knowledge of MS-Office.

Job Competencies

• Negotiation skills & cost modelling
• Product and Supply market knowledge (Global, Regional & Local)
• Strategic and Tactical buying knowledge
• Knowledge of purchasing methods, procedures and standards.
• Strong hands on people management & leadership skills
• Project management
• Ability to build positive and close client working relationships.
• Contract development
• Understanding of entire supply chain and business functions and its relation with procurement.